Contract/Grant Administrator (Children's Services Administration) Salary

$60,837.95 - $97,098.92 Annually

Location

Fort Lauderdale, FL

Job Type

Full-Time

Job Number

1412841

Department

Hum Svcs CP Child Services

Opening Date

01/13/2025

Closing Date

1/27/2025 5:00 PM Eastern

Position Hiring Range

Expected salary hiring range from $59,065.94 to $82,301.11 depending on experience and qualifications.

Veterans' Preference Notice

Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.

Description Benefits Questions REQUIREMENTS AND PREFERENCES

The Broward County Board of County Commissioners is seeking qualified candidates for Contract/Grant Administrator (Children Services Administration) in the Community Partnership Division within the Human Services Department. 

Benefits of Broward County Employment

High Deductible Health Plan – Bi-Weekly Premiums:

Single ($10.39), Employee  & Spouse ($26.59), Employee & Children ($19.91), Family $76.94

Includes County Funded Health Savings Account of up to $2,400 Annually

Consumer-Driven Health Plan – Bi-Weekly Premiums:

Single $78.64 – Family $273.13

Florida Retirement System (FRS) – Pension or Investment Plan

457 Deferred Compensation (Retirement Enhancement)  –  $2,600 Employee Match

$50,000 Term Life Insurance & AD&D at no cost to you

Eleven (11) Paid Holidays Each Year

Vacation (Paid Time Off) = 2 Weeks Per Year

Up to 40 Hours of Job Basis Leave (Paid Time Off)  for Eligible Positions

Paid Parental Leave

Tuition Reimbursement (Up to 2K Annually)

... and MUCH More!!

General Description
Assists in initiating, coordinating and/or administering assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration.
Works under general supervision, independently developing work methods and sequences. This professional and administrative work assist with initiating, coordinating, and administering Mental and Behavioral Health programs or projects involving public sector procurements and/or contract and grant administration within the Broward County Children's System of Care.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(Two years of relevant experience may be substituted for each year of required education.)

Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.

Special Certifications and LicensesDepending upon area of assignment, incumbents may be required to possess a valid Florida driver's license.
Preferences- Master's Degree from an accredited college or university in public or business administration or human services or other field closely related to area of assignment.
- Experience or working knowledge with managing or overseeing mental and/or behavioral health contracts, specifically within children and family services, on a local, state or federal level.
- Experience or working knowledge of program evaluation and monitoring functions within children and family service programs.
- Certification from recognized state or national organization in related area of project management, procurement, grants administration.
- Certification from recognized state or national organization in related area of non-profit quality assurance/management.
- Advanced technical writing skills required to develop scope of works, service delivery models, state and/or federal grant applications, grant conditions of Award, grant reports  or other technical documents.

DUTIES AND RESPONSIBILITIES

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Maintains an assignment of contracts for children services administration, monitoring and/or evaluation activities.

May conduct agency site visits to determine contractual compliance and efficacy of children services contracted programs in performing required activities and achieving outcomes.

Monitors or evaluates children services grants or contracts.

Generates detailed contract related reports based on site visits and/or desk audits of the programs using computer software applications.

Maintains contract related data in hard copy and electronic formats.

Initiates and/or coordinates and manages all activities of a contract, grant and/or lease project which has operational responsibility of limited scope, a small-sized budget, and which may provide a supplemental county service.

Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.

Assists in the development of projects, programs, contracts, and grants and in the development of monitoring and/or evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents as well as in the review of solicitation or procurement responses.

Assists in researching and writing new grants.

Performs analysis of grants, contracts, and/or leases; prepares statistical reports, project reports, monitoring/ evaluation reports and related data using computer software applications.

Monitors/evaluates grants, contracts and/or leases.

Provides staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease project assigned.

Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.

Provides administrative liaison among various county operational and administrative functions related to an assigned contract grant and/or lease; interprets and explains policy regulations and operating procedures.

Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

CompetenciesManages ComplexityMakes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
ResourcefulnessSecures and deploys resources effectively and efficiently. Identifies and obtains resources needed to accomplish objectives; identifies different ways to accomplish work when resources are limited. Makes progress across multiple priorities or responsibilities.
Plans and AlignsPlans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
Ensures AccountabilityHolds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
Communicates EffectivelyDevelops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
Organizational SavvyManeuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.
Courage Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed.
County Core ValuesAll Broward County employees strive to demonstrate the County's four core behavioral competencies.Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.Customer focus: Building strong customer relationships and delivering customer-centric solutions.Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) ComplianceBroward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management ResponsibilitiesNote: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee ResponsibilitiesAll Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,600. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount. Additional information about Broward County Benefits.

01 What is your highest level of education from an accredited college or university with major coursework in business or public administration, or closely related field? (This information must be verifiable on your application or resume) Associate Bachelors Master Doctorate No degree 02 Please specify the field of study for your earned degree. If you do not possess a degree, enter N/A 03 How many years of experience do you have in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience? (This information must be verifiable on your application or resume) Less than 2 years 2 - 3 years 4 - 5 years 6 or more years 04 How many years of experience do you have working in human services, specifically related to children and family services? Less than 1 year 2 - 5 years 6 - 9 years 10 or more years 05 Why are you interested in the Contract Grants Administrator position with the Children's Services Administration Section? 06 How far in advance do you typically plan out work activities for yourself? 07 What systems have you developed and/or implemented that have helped to improve operational efficiencies and manage your workload? 08 What have you found to be the best way to monitor the performance of your work? 09 Describe your experience with monitoring and evaluating of human services programs. What steps did you take to improve performance with the provider? 10 Describe your experience with contract management, crafting of contract documents, and contract document review? 11 Describe your experience crafting agenda items for a Government Commission.

Required Question

Agency Broward County Address 115 S. Andrews Ave.

Fort Lauderdale, Florida, 33301-4800 Phone (954) 831-4000
Website http://www.broward.org/careers REQUIREMENTS AND PREFERENCES

The Broward County Board of County Commissioners is seeking qualified candidates for Contract/Grant Administrator (Children Services Administration) in the Community Partnership Division within the Human Services Department. 

Benefits of Broward County Employment

High Deductible Health Plan – Bi-Weekly Premiums:

Single ($10.39), Employee  & Spouse ($26.59), Employee & Children ($19.91), Family $76.94

Includes County Funded Health Savings Account of up to $2,400 Annually

Consumer-Driven Health Plan – Bi-Weekly Premiums:

Single $78.64 – Family $273.13

Florida Retirement System (FRS) – Pension or Investment Plan

457 Deferred Compensation (Retirement Enhancement)  –  $2,600 Employee Match

$50,000 Term Life Insurance & AD&D at no cost to you

Eleven (11) Paid Holidays Each Year

Vacation (Paid Time Off) = 2 Weeks Per Year

Up to 40 Hours of Job Basis Leave (Paid Time Off)  for Eligible Positions

Paid Parental Leave

Tuition Reimbursement (Up to 2K Annually)

... and MUCH More!!

General Description
Assists in initiating, coordinating and/or administering assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration.
Works under general supervision, independently developing work methods and sequences. This professional and administrative work assist with initiating, coordinating, and administering Mental and Behavioral Health programs or projects involving public sector procurements and/or contract and grant administration within the Broward County Children's System of Care.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(Two years of relevant experience may be substituted for each year of required education.)

Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.

Special Certifications and LicensesDepending upon area of assignment, incumbents may be required to possess a valid Florida driver's license.
Preferences- Master's Degree from an accredited college or university in public or business administration or human services or other field closely related to area of assignment.
- Experience or working knowledge with managing or overseeing mental and/or behavioral health contracts, specifically within children and family services, on a local, state or federal level.
- Experience or working knowledge of program evaluation and monitoring functions within children and family service programs.
- Certification from recognized state or national organization in related area of project management, procurement, grants administration.
- Certification from recognized state or national organization in related area of non-profit quality assurance/management.
- Advanced technical writing skills required to develop scope of works, service delivery models, state and/or federal grant applications, grant conditions of Award, grant reports  or other technical documents.

DUTIES AND RESPONSIBILITIES

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Maintains an assignment of contracts for children services administration, monitoring and/or evaluation activities.

May conduct agency site visits to determine contractual compliance and efficacy of children services contracted programs in performing required activities and achieving outcomes.

Monitors or evaluates children services grants or contracts.

Generates detailed contract related reports based on site visits and/or desk audits of the programs using computer software applications.

Maintains contract related data in hard copy and electronic formats.

Initiates and/or coordinates and manages all activities of a contract, grant and/or lease project which has operational responsibility of limited scope, a small-sized budget, and which may provide a supplemental county service.

Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.

Assists in the development of projects, programs, contracts, and grants and in the development of monitoring and/or evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents as well as in the review of solicitation or procurement responses.

Assists in researching and writing new grants.

Performs analysis of grants, contracts, and/or leases; prepares statistical reports, project reports, monitoring/ evaluation reports and related data using computer software applications.

Monitors/evaluates grants, contracts and/or leases.

Provides staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease project assigned.

Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.

Provides administrative liaison among various county operational and administrative functions related to an assigned contract grant and/or lease; interprets and explains policy regulations and operating procedures.

Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

CompetenciesManages ComplexityMakes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
ResourcefulnessSecures and deploys resources effectively and efficiently. Identifies and obtains resources needed to accomplish objectives; identifies different ways to accomplish work when resources are limited. Makes progress across multiple priorities or responsibilities.
Plans and AlignsPlans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
Ensures AccountabilityHolds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
Communicates EffectivelyDevelops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
Organizational SavvyManeuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.
Courage Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed.
County Core ValuesAll Broward County employees strive to demonstrate the County's four core behavioral competencies.Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.Customer focus: Building strong customer relationships and delivering customer-centric solutions.Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) ComplianceBroward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management ResponsibilitiesNote: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee ResponsibilitiesAll Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,600. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount. Additional information about Broward County Benefits.

01 What is your highest level of education from an accredited college or university with major coursework in business or public administration, or closely related field? (This information must be verifiable on your application or resume) Associate Bachelors Master Doctorate No degree 02 Please specify the field of study for your earned degree. If you do not possess a degree, enter N/A 03 How many years of experience do you have in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience? (This information must be verifiable on your application or resume) Less than 2 years 2 - 3 years 4 - 5 years 6 or more years 04 How many years of experience do you have working in human services, specifically related to children and family services? Less than 1 year 2 - 5 years 6 - 9 years 10 or more years 05 Why are you interested in the Contract Grants Administrator position with the Children's Services Administration Section? 06 How far in advance do you typically plan out work activities for yourself? 07 What systems have you developed and/or implemented that have helped to improve operational efficiencies and manage your workload? 08 What have you found to be the best way to monitor the performance of your work? 09 Describe your experience with monitoring and evaluating of human services programs. What steps did you take to improve performance with the provider? 10 Describe your experience with contract management, crafting of contract documents, and contract document review? 11 Describe your experience crafting agenda items for a Government Commission.

Required Question

Agency Broward County Address 115 S. Andrews Ave.

Fort Lauderdale, Florida, 33301-4800 Phone (954) 831-4000
Website http://www.broward.org/careers