Contract/Grant Administrator (Transportation/Grants Management) Salary

$60,837.95 - $97,098.92 Annually

Location

Plantation, FL

Job Type

Full-Time

Job Number

1412953

Department

Transp Grants Mgmt

Opening Date

11/12/2024

Veterans' Preference Notice

Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.

Description Benefits Questions REQUIREMENTS AND PREFERENCES

Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered.  
 Benefits of Broward County Employment
High Deductible Health Plan – bi-weekly premiums:
Single $10.90 / Family $80.79
Includes a County Funded Health Savings Account of up to $2400 Annually
Consumer Driven Health Plan – bi-weekly premiums:
Single $82.85 / Family $286.79
Florida Retirement System (FRS) – Pension or Investment Plan
457 Deferred Compensation Employee Match
Eleven (11) Paid Holidays Each Year
Vacation (Paid Time Off) = 2 Weeks Per Year
Up to 40 Hours of Job Basis Leave for Eligible Positions
Tuition Reimbursement (Up to 2K Annually)
Paid Parental Leave
 
THIS JOB ANNOUNCEMENT WILL REMAIN OPEN UNTIL A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS ARE RECEIVED AND MAY CLOSE AT ANY TIME.
The Broward County Board of County Commissioners is seeking qualified candidates for the position of Contract/Grant Administrator within the Transportation Department. The incumbent will perform complex tasks preparing grant applications, researching new funding opportunities, analyzing and/or preparing reports, preparing grant reimbursements, maintaining electronic or paper filing systems, tracking grant spending and revenue trends, coordinating with project managers, preparing commission agenda items, providing written and oral communications, preparing and conducting presentations, and all other tasks as assigned. The incumbent will be required to maintain knowledge of state, local, and federal regulations for managing grant funds and records retention per grant agreements.
General Description
Assists in initiating, coordinating and/or administering assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration.  Works under general supervision, independently developing work methods and sequences.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)

Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.

Special Certifications and LicensesRequires a valid Florida driver's license.
PreferencesMaster's degree in public administration or closely related field
Certified Grants Management Specialist (CGMS)
Grants Professional Certification (GPC)
Certified Project Management Professional (PMP)
Professional Accounting Certificate
3+ years experience in grant or contract administration
2+ years of experience in grant invoicing and reporting
2+ years of experience in PeopleSoft or other financial management system
2+ years experience conducting grant research

DUTIES AND RESPONSIBILITIES

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Maintains an assignment of contracts for administration, monitoring and/or evaluation activities.

May conduct agency site visits to determine contractual compliance and efficacy of contracted programs in performing required activities and achieving outcomes.

Generates detailed contract related reports based on site visits and/or desk audits of the programs using computer software applications.

Maintains contract related data in hard copy and electronic formats.

Initiates and/or coordinates and manages all activities of a contract, grant and/or lease project which has operational responsibility of limited scope, a small-sized budget, and which may provide a supplemental county service.

Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.

Assists in the development of projects, programs, contracts, and grants and in the development of monitoring and/or evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents as well as in the review of solicitation or procurement responses.

Assists in researching and writing new grants.

Performs analysis of grants, contracts, and/or leases; prepares statistical reports, project reports, monitoring/ evaluation reports and related data using computer software applications.

Monitors/evaluates grants, contracts and/or leases.

Provides staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease project assigned.

Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.

Provides administrative liaison among various county operational and administrative functions related to an assigned contract grant and/or lease; interprets and explains policy regulations and operating procedures.

Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

CompetenciesManages ComplexityMakes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
ResourcefulnessSecures and deploys resources effectively and efficiently. Identifies and obtains resources needed to accomplish objectives; identifies different ways to accomplish work when resources are limited. Makes progress across multiple priorities or responsibilities.
Plans and AlignsPlans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
Ensures AccountabilityHolds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
Communicates EffectivelyDevelops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
Organizational SavvyManeuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.
Courage Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed.
County Core ValuesAll Broward County employees strive to demonstrate the County's four core behavioral competencies.Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.Customer focus: Building strong customer relationships and delivering customer-centric solutions.Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) ComplianceBroward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management ResponsibilitiesNote: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee ResponsibilitiesAll Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,600. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount. Additional information about Broward County Benefits.

01 Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or entering "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Please check the box below to acknowledge that you have read this message. I acknowledge the statement above. 02 What is the highest degree you have obtained with major coursework in public or business administration or closely related field? Associate degree Bachelor's degree Master's degree Doctorate degree No degree 03 This position requires a minimum of two years of experience in grants administration. How many years of of experience do you have in procuring, managing, and/or monitoring contracts, grants and/or leases or closely related experience. Less than 2 years 2 - 3 years 4 - 5 years 6 or more years No Experience 04 Do you possess or have the ability to obtain a valid Florida Driver's License? Yes No 05 As it relates to grants administration, do you have experience in financial and milestone progress reporting? Yes No 06 How many years of experience do you have using PeopleSoft or a similar software? Less than 2 years 2 Years 3 - 5 Years 6 - 9 Years 10 or more years No Experience 07 Do you have experience in overseeing grant related audits? Check all that apply. Single Audits Programmatic Audits Triennial Audits Financial Management Oversight (FMO) No Experience 08 Describe your proficiency level with MS Office Suite (Word, Excel, Outlook, PowerPoint) and explain how you have used them professionally.

Required Question

Agency Broward County Address 115 S. Andrews Ave.

Fort Lauderdale, Florida, 33301-4800 Phone (954) 831-4000
Website http://www.broward.org/careers REQUIREMENTS AND PREFERENCES

Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered.  
 Benefits of Broward County Employment
High Deductible Health Plan – bi-weekly premiums:
Single $10.90 / Family $80.79
Includes a County Funded Health Savings Account of up to $2400 Annually
Consumer Driven Health Plan – bi-weekly premiums:
Single $82.85 / Family $286.79
Florida Retirement System (FRS) – Pension or Investment Plan
457 Deferred Compensation Employee Match
Eleven (11) Paid Holidays Each Year
Vacation (Paid Time Off) = 2 Weeks Per Year
Up to 40 Hours of Job Basis Leave for Eligible Positions
Tuition Reimbursement (Up to 2K Annually)
Paid Parental Leave
 
THIS JOB ANNOUNCEMENT WILL REMAIN OPEN UNTIL A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS ARE RECEIVED AND MAY CLOSE AT ANY TIME.
The Broward County Board of County Commissioners is seeking qualified candidates for the position of Contract/Grant Administrator within the Transportation Department. The incumbent will perform complex tasks preparing grant applications, researching new funding opportunities, analyzing and/or preparing reports, preparing grant reimbursements, maintaining electronic or paper filing systems, tracking grant spending and revenue trends, coordinating with project managers, preparing commission agenda items, providing written and oral communications, preparing and conducting presentations, and all other tasks as assigned. The incumbent will be required to maintain knowledge of state, local, and federal regulations for managing grant funds and records retention per grant agreements.
General Description
Assists in initiating, coordinating and/or administering assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration.  Works under general supervision, independently developing work methods and sequences.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)

Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.

Special Certifications and LicensesRequires a valid Florida driver's license.
PreferencesMaster's degree in public administration or closely related field
Certified Grants Management Specialist (CGMS)
Grants Professional Certification (GPC)
Certified Project Management Professional (PMP)
Professional Accounting Certificate
3+ years experience in grant or contract administration
2+ years of experience in grant invoicing and reporting
2+ years of experience in PeopleSoft or other financial management system
2+ years experience conducting grant research

DUTIES AND RESPONSIBILITIES

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Maintains an assignment of contracts for administration, monitoring and/or evaluation activities.

May conduct agency site visits to determine contractual compliance and efficacy of contracted programs in performing required activities and achieving outcomes.

Generates detailed contract related reports based on site visits and/or desk audits of the programs using computer software applications.

Maintains contract related data in hard copy and electronic formats.

Initiates and/or coordinates and manages all activities of a contract, grant and/or lease project which has operational responsibility of limited scope, a small-sized budget, and which may provide a supplemental county service.

Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.

Assists in the development of projects, programs, contracts, and grants and in the development of monitoring and/or evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents as well as in the review of solicitation or procurement responses.

Assists in researching and writing new grants.

Performs analysis of grants, contracts, and/or leases; prepares statistical reports, project reports, monitoring/ evaluation reports and related data using computer software applications.

Monitors/evaluates grants, contracts and/or leases.

Provides staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease project assigned.

Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.

Provides administrative liaison among various county operational and administrative functions related to an assigned contract grant and/or lease; interprets and explains policy regulations and operating procedures.

Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

CompetenciesManages ComplexityMakes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
ResourcefulnessSecures and deploys resources effectively and efficiently. Identifies and obtains resources needed to accomplish objectives; identifies different ways to accomplish work when resources are limited. Makes progress across multiple priorities or responsibilities.
Plans and AlignsPlans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
Ensures AccountabilityHolds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
Communicates EffectivelyDevelops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
Organizational SavvyManeuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.
Courage Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed.
County Core ValuesAll Broward County employees strive to demonstrate the County's four core behavioral competencies.Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.Customer focus: Building strong customer relationships and delivering customer-centric solutions.Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) ComplianceBroward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management ResponsibilitiesNote: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee ResponsibilitiesAll Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,600. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount. Additional information about Broward County Benefits.

01 Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or entering "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Please check the box below to acknowledge that you have read this message. I acknowledge the statement above. 02 What is the highest degree you have obtained with major coursework in public or business administration or closely related field? Associate degree Bachelor's degree Master's degree Doctorate degree No degree 03 This position requires a minimum of two years of experience in grants administration. How many years of of experience do you have in procuring, managing, and/or monitoring contracts, grants and/or leases or closely related experience. Less than 2 years 2 - 3 years 4 - 5 years 6 or more years No Experience 04 Do you possess or have the ability to obtain a valid Florida Driver's License? Yes No 05 As it relates to grants administration, do you have experience in financial and milestone progress reporting? Yes No 06 How many years of experience do you have using PeopleSoft or a similar software? Less than 2 years 2 Years 3 - 5 Years 6 - 9 Years 10 or more years No Experience 07 Do you have experience in overseeing grant related audits? Check all that apply. Single Audits Programmatic Audits Triennial Audits Financial Management Oversight (FMO) No Experience 08 Describe your proficiency level with MS Office Suite (Word, Excel, Outlook, PowerPoint) and explain how you have used them professionally.

Required Question

Agency Broward County Address 115 S. Andrews Ave.

Fort Lauderdale, Florida, 33301-4800 Phone (954) 831-4000
Website http://www.broward.org/careers