MediCard Phils., Inc. is one of the country's leading HMO and the only HMO founded and run by Doctors. Since its inception, the concept of service-oriented total health care has been the molding ideal of MediCard.  The competition is vast, and the benefits being offered by the competitors are tempting.  However, MEDICard has taken the lead in providing innovative and productive ideas that cut down the cost of health maintenance without compromising its quality.

MediCard now boasts of more than half a million members and over 54,000 accredited doctors in over 1,000 hospitals and clinics nationwide. It also operates 16 MediCard free-standing clinics that provide services at par with those offered by hospitals minus the confinement.

MediCard is currently looking for assertive, dynamic and energetic individuals to fill up the following vacancy:

The Procurement Contract Management and Documentation Specialist reports to the Head of Procurement & Vendor Management and will be a frontliner in supporting key procurement operations and processes by providing contracts administration support, supplier onboarding/offboarding/master clean-up oversight, documentation assistance, support in audit and quality management of Procurement processes, and other administrative functions.

The role will be closely working with other Procurement team members to ensure that strategic sourcing and category management functions are complemented by administrative and operational support so that typical “blind spots” in Procurement’s end to end processes are taken care of via proper documentation and oversight.

This position shall have the following primary roles and responsibilities:
Contract administration and management support
Assist sourcing managers/category buyers in contract finalization by liaising between and among contract owners/business unit requesters, suppliers, Finance, Legal and Procurement sourcing managers/category buyers on contract preparation, review/redlining, finalization and approval;
Liaise with Legal on availability of most updated contract templates for use by business unit requesters, contract owners and sourcing managers/category buyers;
Lead contract expiration monitoring by sending 30-60-90 day contract expiration notification to category buyers
Support Procurement strategic sourcing managers/category buyers in managing and executing contract change notices, renewals, and terminations as necessary;
Working with Procurement Operations, Systems & Data Analytics Lead, s/he will manage Procurement contracts’ repository; this will include facilitating contracts upload and review processes, ensuring that the records are in full compliance to the Company’s audit and other policy requirements, ensuring that all contracts and amendments are up to date and accurate throughout their lifecycle
Lead user trainings on contracting guidelines and policies
Performing other contract-related duties as necessary
Supplier master management
Serve as primary point of contact for supplier onboarding/offboarding/supplier master clean-up processes; this includes coordinating with both internal parties like Risks & Compliance and external stakeholders like suppliers in ensuring the quality of supplier master data and that supplier records fully comply with the Company’s policies and procedures
Documentation & reporting support
Perform Third Party Contractor (TPC) headcount report management by coordinating with relevant stakeholders, including suppliers, on collecting, updating and organizing TPC headcount related data such as headcount, rates, signed attestations etc.
Ensure that such TPC data are regularly tracked, updated and made available to key Company stakeholders on a periodic basis
Work with strategic sourcing managers/category buyers in making available to requesters information and other resources related to TPC (e.g. rate cards, approved suppliers list etc).
Assist Procurement colleagues in documenting and updating processes in preparation for audit and compliance exercises;
Support in reporting & analytics
Other support
Support strategic sourcing managers/category buyers in:
Developing catalogues and rate cards and publishing them in the Company’s ERP systems and/or sharepoint or intranet
Open PO coordination, consolidation and reporting
PR to PO processing for spot buy or tail spend suppliers
Performing monthly, quarterly or annual supplier performance business reviews
Support Procurement Operations, Systems & Data Analytics lead in periodic systems access review for procurement-managed systems
Serve as Procurement Helpdesk and AllocatorAct as 1st level procurement POC for procurement-related concerns, questions and inquiries and resolution
Manage and allocate flow of procurement-related requests, concerns, questions and inquiries to right sourcing manager/category buyer

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.