NY HELP Yes Agency Mental Health, Office of Title Contract Management Specialist 1/Contract Management Specialist Trainee (Two Positions), Central Office Occupational Category Financial, Accounting, Auditing Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $52198 to $82656 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address NYS Office of Mental Health 44 Holland Avenue City Albany State NY Zip Code 12229 Duties Description The Office of Mental Health (OMH) is recruiting to fill two Contract Management Specialist 1, Grade 18, positions within the Adult Community Care Group. Under the direction of a Contract Management Specialist 3, the incumbent will be assigned to the Housing Development and Support, Capital Management Unit. The incumbent will be responsible for coordinating with the Division of Budget on funding requests, executing capital contracts, and coordinating payments on new housing, crisis, Inpatient and Comprehensive Psychiatric Emergency Program (CPEP) development. The incumbent will perform contract management duties as well as provide contract related guidance to agency staff. Specific duties include, but are not limited to, the following: • Review Requests for Proposals (RFPs) statewide• Provide overall project management for new residential development and for the renovation and/or relocation of existing residential programs, and other OMH program types as assigned.• Oversee contract development and implementation, including: o Draft written responses to interested parties on contract awards and contract status. o Prepare contract documents for signature and forward to contractor for signature. o Follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies, including the Office of State Comptroller. o Serve as a liaison to control agencies to address questions and concerns to assure contract approvals. o Process purchase orders and construction contracts. o Monitor contract expenditures and spending plans. Advise supervisor of more complex problems or issues. o Monitor proposed contracts throughout the approval process to ensure internal and control agency requirements are met. o Review contractor vouchers for accuracy and verify completeness prior to submission for payment.• Monitor and maintain internal contract review including: o Monitor contracts for funds availability and prepare written reports for inclusion in spending plan updates. o Maintain data in the computerized contract system including general contract data, budget information, and contract schedules. Minimum Qualifications Non-Competitive HELPS Opportunity: Contract Management Specialist Trainee 1: Candidates must possess a Bachelor’s degree or higher. Contract Management Specialist Trainee 2: Bachelor’s or higher degree AND one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.Contract Management Specialist 1: Bachelor’s or higher degree AND two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Transfer Opportunity:Candidates must have permanent status as a Contract Management Specialist, Grade 18, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 or 52.6 of the Civil Service Law into the Contract Management Specialist 1 or Contract Management Specialist Trainee level. 55b/c Opportunity:Individuals certified eligible for the 55b/c program under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law AND possess a Bachelor’s degree will also be considered. Please provide a copy of your eligibility letter with your response.PCO Opportunity:Candidates with a score of 100 or higher on the current 2023 PCO eligible list who are interested in this vacancy are encouraged to apply. Please provide a copy of your test score with your response.Advanced placement to the Trainee 2 or Journey level may be possible depending on education. Additional Comments The starting salary for this position will vary based on the selected candidate’s education and/or experience. Candidates appointed at a trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary: $52,198 (Contract Management Specialist Trainee 1)$58,247 (Contract Management Specialist Trainee 2)$65,001 (Contract Management Specialist 1, full performance level)For current New York State employees, the starting salary is based on the candidate’s salary at the time of hire. Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.This position may be designated 55 b/c and is subject to verification of applicant eligibility.This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of NY HELPS, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Name Krystal Schools Telephone Fax 5184863897 Email Address OMHHRM@OMH.NY.GOV Address Street NYS Office of Mental Health 44 Holland Avenue City Albany State NY Zip Code 12229 Notes on Applying To be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #180679 in the subject line of your email when applying. You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.