CONTRACT MANAGER - 55004757 Date: Feb 6, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 844804 Agency: Department of Transportation Working Title: CONTRACT MANAGER - 55004757 Pay Plan: Career Service Position Number: 55004757 Salary: $55,332.84 - $71,607.20 Posting Closing Date: 02/13/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) State of Florida Department of Transportation Job Posting Description 210 / Maintenance Engineer Internal Agency Internal Agency: Only current Department of Transportation employees will be considered for this position Career Service Contact Person: Leslie Whiddon Contact Phone Number: 386-961-7544 Contact Email Address:Leslie.Whiddon@dot.state.fl.us Anticipated Bi-Weekly Hiring Salary: $ 2,583.13 Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: + Health insurance (over 90% employer paid) + $25,000 life insurance policy (100% employer paid) + Dental, vision and supplemental insurances + State of Florida retirement package + 10 paid holidays a year + Generous vacation and sick leave + Career advancement opportunities + Tuition waiver for public college courses + Training opportunities + Employee Assistance Program (EAP) Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system! For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/ SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance. POSITION DESCRIPTION: Performs advanced engineering work in system management and analysis with regard to Maintenance contracts in the District. Serves as a liaison to the Operations Centers and other interdepartmental offices to coordinate contract efforts for the Operations Centers. Manages the active E contracts which includes but is not limited to: Final Evaluations, Supplemental Agreements, and related correspondence. Manages Maintenance Contract program funds for E contracts by preparing Work Program Change Requests in Project Suite (PSEE) and Work Program Email Request forms. Prepare Encumbrance request and enter into the Contract Funds Management System (CFM) and Florida Accountability Contracts Tracking System (FACTS) for processing. Researches and checks contract balance issues in the Florida Accounting Information Resource (FLAIR) and FLAIR Information Delivery Options (FIDO) systems. Responds to Five Year Certified Forward Report, 24 Month Non-Activity Report, Expired Encumbrance Report and the Outstanding Encumbrance Report. Analyzes the financial management MADDOG report to prevent roll forward and resolves any corresponding issues. Analyzes and resolves issues related to the Trns*Port system including Site Manager (SM) and the Project Estimate System (PES). Serves as the Application and Security Coordinator for Site Manager and analyzes and resolves issues related to the maintenance contracts side of the Maintenance Management System (MMS). Provides technical support to Operations Center contract personnel and District Maintenance staff upon request. Ensures all computer related data entry aspects of District Contracts is entered accurately. Assists and trains Operations Center and District Maintenance personnel via telephone, site visits and group meetings. Provides current and up-to-date contract information to Maintenance Contract Personnel. Responds timely and accurately to requests and inquiries. Analyzes and investigates all Final Contractor Field Performance Reports and the established Contractor Final Rating Score. During this process, concentration is specifically on ratings below 80 and are considered to be critical issues by the Department. Coordinates with the applicable Operations Center regarding any discrepancies and/or questionable scores and/or comments on the Performance Report. In addition, resolves invoice problems and contractor issues. Participates in Quality Control checks of Operations Center's contract administration. This includes but is not limited to running CONQAR reports and performing documentation reviews at the local office. KNOWLEDGE, SKILLS AND ABILITIES: + Knowledge of maintenance contracts and skill in applying procedures to work assignments. + Skill in the technical aspects of the transport system including SiteManager and Project Estimating System (PES). + Skill in creating spreadsheets in excel and documents in Word. + Skill in working in department programs such as FM System, FLAIR, FACTS, FIDO and other contract and financial accounting programs. + Skill in providing customer service. + Skill in organizing records and handling multiple tasks and interruptions. + Skill in planning and organizing work assignments. + Skill in communicating effectively, both verbally and in writing. + Skill in communicating technical and legal information effectively, both verbally and in writing. + Ability to negotiate with contractors and municipalities. + Ability to develop training plans and materials and to communicate training materials to technical and non-technical staff. + Ability to handle multiple tasks and to independently plan, coordinate, complete and track the status of assignments. + Ability to meet deadlines. OTHER JOB RELATED REQUIREMENTS: To be in compliance with the District Two Loss Prevention Program, the Florida Department of Transportation Loss Prevention Procedure and be aware of reducing personal injury and vehicular accidents. Due to the nature of this position, the incumbent must respond to emergencies when necessary. MINIMUM QUALIFICATIONS: High School Diploma or Certificate of High School Equivalency. As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: LAKE CITY, FL, US, 32025 Nearest Major Market:Lake City