Job Summary

We are seeking a highly skilled and experienced Contracts Coordinator to join our team. The ideal candidate will possess comprehensive knowledge and hands-on experience in contract management, combined with a customer-centric approach, strategic thinking, meticulous attention to detail, strong interpersonal skills, and effective leadership capabilities to ensure the successful execution of contracts and document controls are in place to mitigate risk and strict adherence to policies and compliance.

This position will perform several duties, including a detail review of contracts, noting non-standards, communication amongst the category and legal teams and with sales to record the necessary levels of approvals. In this position you will mostly be completing administrative tasks that include submission of contracts, verifying crucial details on the contracts, ensuring all sufficient documentation are uploaded or submitted to necessary tools. 

This requires an individual with a solid record of process improvement. Bringing forward opportunities for process improvements, streamlining cross functional processes, and enhancements to implement. Working with internal HP stakeholders outside of the customer contracts team to understand how their processes operate, and how to best align them to support and observe HP non-standard sales contracts approval policy.

This position offers a unique opportunity to contribute to a team that values transparency and collaboration, while also providing you with a platform to grow professionally and make a significant impact to HP.

Role & Responsibilities

·         Supports and ensures adherence to relevant legal and regulatory requirements and company policies as appropriate

·         Ability to interpret terms and conditions of a contract to identify risks and non-standards

·         Makes sense of complex and sometimes contradictory information to effectively solve problems

·         Distinguish ownership between legal and/or business unit for required approvals (input or denials) for non-standard terms for selling products, services and software to HP customers

·         Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences

·         Become an expert on HP’s Non-Standard Sales Contracts Approval Policies

·         Obtain and document any approvals of non-standard Terms

·         Prepares, organizes, and maintains contract records and files documenting non-standard contract performance and compliance

·         Advises management of risk and contractual rights and obligations; compiles and analyzes data; and maintains historical information

·         Cultivate relationships with internal and external stakeholders, serving as the primary point of contact for doc control related to non-standards, documentation, and approvals

·         Adapts approach and demeanor in real time to match shifting demands of different situations

·         Manage multiple tasks simultaneously with changing priorities and deadlines.

·         Implement corrective actions and process improvements as necessary to enhance efficiency and mitigate risks.

·         Communicate with Sales and Legal on expiring contracts. Own the management of the expiry process by: collecting new amended/refreshed documentation and updating ICERTIS. When contract is not renewed, ensure SCIDs are expired to prevent order intake

Qualifications

·         Bachelor’s degree or four (4) years of contract compliance experience are required.

·         Robust understanding of applicable legal and contract terminology and conditions

·         Strong analytical and problem-solving skills, with the ability to effectively assess and mitigate contractual risks

·         Excellent attention to detail and accuracy

·         Excellent prioritization skills and the ability to multitask

·         Proficient written and oral communication skills, as well as strong reading comprehension, organization, and analytical skills

·         Strong fluency in written and verbal English language skills

·         Mastery in MS Office applications and collaboration tools

·         Ability to build rapport with internal and external stakeholders

·         Team-oriented with the ability to be self-directed and work independently

·         A focus on continuous improvement