Contracts/Grants Reviewer 1-4 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4782904) Apply  Contracts/Grants Reviewer 1-4 Salary $2,602.00 - $4,682.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number CRT-2025-204209-TJ Department Culture Rec & Tourism-Off of Sec'y Opening Date 01/08/2025 Closing Date 1/22/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information LOCATION & POSITION INFORMATION: + This position is located within theOffice of Secretary in Baton Rouge, LAand is in a Career Progression Group up to a Contract/Grant Reviewer 4. + This position may be filled as a Contract/Grant Reviewer 1, 2, or 3 based on the qualifications of the selected applicant. ( Please refer to the "Job Specifications" tab located at the top of the LA Careers "Current Job Opportunities" page of the Civil Service website for specific information of salary ranges, minimum qualifications and job concepts for each level.) + Applicants applying to this announcement outside of the Department of Culture, Recreation and Tourism may be required to accept probation. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING: + Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training + Managing Budgets: The ability to be a good steward of state resources by effectively managing allocated funds. + Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value. + Using Data: The ability to use relevant and valid data to inform a recommendation for action. POSITION INFORMATION: This position is responsible for high-level and complex contract/grant administration for the Office of the Lieutenant Governor (OLG) and the Department of Culture, Recreation and Tourism (DCRT), which consists of six agencies including the Office of the Secretary, Office of State Library, Office of State Museum, Office of State Parks, Office of Cultural Development, and Office of Tourism. All contracts, grants and grant guidelines, agreements, amendments, and requests for proposals (RFPs) for the OLG and DCRT are reviewed through this position in coordination with the Contracts/Grants Reviewer Manager and DCRT General Counsel. This position provides training, monitoring and support for each agency within the department on the development, preparation, processing, compliance and evaluation of contracts; provides training in LaGov and Ariba/Lesa systems; reviews all contracts generated within each agency; and approves or returns each contract/grant for additional revisions prior to the General Counsel's legal review. The position is responsible for maintaining all professional services contracts in LaGov and RFP's in Ariba/Lesa, maintaining the original, approved contracts/agreements and supporting documents for review by the Louisiana Legislative Auditor, and producing, compiling and transmitting all electronic files for OLG and DCRT contracts/agreements to the Division of Administration, Office of State Procurement - Professional Contracts (DOA OSP - PC). This position reports directly to the Contracts/Grants Reviewer Manager and works closely on a daily basis with the department's General Counsel. APPLICATION INFORMATION: + To apply for this vacancy, click on the “Apply” link above and complete an electronic application , which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. + No Civil Service test score is required in order to be considered for this vacancy. + * Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. * The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes. Louisiana as a State, is a Model Employer for People with Disabilities. For further information about this vacancy contact: Troi Johnson, Human Resources Department of Culture, Recreation, and Tourism 1051 N. 3rd St Baton Rouge, LA 70802 Fax: (225) 342-7928 tjohnson@crt.la.gov Minimum Qualifications MINIMUM QUALIFICATIONS: Three years of experience in contracts or grants management, procurement, financial management, or accounting; OR Six years of full-time work experience in any field; OR A bachelor’s degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Concepts Function of Work: To provide contract and/or grant management services. Level of Work: Entry. Supervision Received: Close supervision from the Contracts/Grants Supervisor or Manager or other equivalent classified or unclassified administrator. Supervision Exercised: None. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Contracts/Grants Reviewer 2 by performing routine entry level duties. Examples of Work Tasks performed are at the entry level: Prepares, develops, and monitors routine and less complex contracts and/or grants agreements, applications, budgets, amendments and sub-grant agreements in accordance with statutory and regulatory requirements and departmental policies and procedures. Works with administrators, officials, and other personnel to solve contract problems. Maintains records, prepares reports and/or correspondence relative to contracts and/or grants. Provides assistance to program personnel in preparation of grants proposals or contracts agreements. Reviews reports and records to ensure costs claimed are allowable, and to ensure contract/grant is on schedule and terms are being met. Assists in the preparation of RFPs (Requests for Proposals). Tracks the approval process of contracts/grants ensuring all necessary approvals are received. Researches grant awards and state appropriation budgets to make sure that funds are available. Obtains and reviews performance evaluations after completion of a project to comply with state law within established time limits. Performs original entries, reconciliations, and all adjustments to grants management accounting records. DUTIES AND RESPONSIBILITES INCLUDE: 65% Contracts/Grants Administration + Oversee the preparation and development of contracts and/or grants agreements, applications, budgets, amendments and sub- grant-agreements in accordance with federal and state regulations and restrictions and within departmental policies and procedures. + Develop and implement policies and procedures for personal, professional, and consulting services contracts, grant programs, RFPs, amendments, and cooperative endeavor agreements. + Interpret federal and state laws, rules and regulations as regards contracts and/or grants. + Represent the department in negotiations with granting agencies, contractors, department officials, Civil Service and Division of Administration relevant to contracts/grants problems and obtaining required approvals. + Train agency personnel on contract laws, regulations, policies and procedures. Provide one-on-one training for departmental staff in LaGov and Ariba/Lesa. Coordinate on a departmental level the development, processing, monitoring, termination and evaluation of contractual obligations of the OLG and DCRT. Work with administrators, officials, and other personnel to solve contract problems and facilitate coordination. + Create and maintain electronic database of all contracts and agreements. Maintain hard-copy, original files of the department for review by the Office of the Legislative Auditor. Prepare reports for administrators, the legislature, auditors, the Office of the Lieutenant Governor, the Undersecretary, and monthly reports for the DOA OSP - PC. + Serve as liaison between agency heads, contract monitors, and the Office of Management and Finance personnel to ensure: agency funding is available for contract projects, compliance to the terms of contracts, established timelines are met, all deliverables are received, payments are correctly disbursed, and final evaluations are received. + Review, edit and revise contracts to ensure: the scope of services is in accordance with each individual agency's statutory purpose, the deliverables are clearly stated, and the payment terms are reasonable and justified. Approve reviewed contracts for submission to the General Counsel for legal review or return contracts to the agencies for further revisions. + Enter approved contracts into La Gov, secure approvals from the Department of CiviI Service, the Office of the Attorney General, and the DOA Office of the General Counsel, as needed. Produce letters of certification, late justification and other required documentation and submit contract, agreements, amendments, and supporting documentation to the DOA OSP - PC for final approval. + Work directly with DOA OSP - PC to resolve any problems or issues that may delay the contract approval process. Review and approval all final performance evaluations and submit them to DOA OSP - PC. Carry forward any multi-year contracts in LaGov during year-end close out + Write agreements and contracts for under-staffed, smaller agencies, boards, or commissions within the department. + Assist in preparing RFPs and supporting documentation. Review and approve draft RFPs and submit for legal review. Post RFP on LaPAC and any addenda. Attend departmental Evaluation Committee meetings to answer procedural questions regarding proposals and scoring of proposals. Attend procurement Support Team meetings to ensure all PST questions and revisions are addressed. + Review all grant guidelines, administration manuals, applications and grant agreements and eliminate any discrepancies between the documents. Ensure grant programs and agreements are in compliance with federal and state laws, rules, and regulations. 20% Request for Proposals + Assist department agencies in preparing Request for Proposals (RFP). Submit draft RFP through LaGov for review and approval prior to posting. Post approved RFP and other documentation on LaPAC. Attend department Evaluation Committee meetings to answer procedural questions regarding proposals and scoring of proposals. Attend Procurement Support Team (PST) meetings to ensure all questions and revisions are addressed. 10% Special Projects + Assist with development of contracts and agreements for new departmental program initiatives, natural and man made disasters (MOUs and interagency agreements regarding hurricane damages to historic properties and tourism decline, property transfers and real estate leases departmentwide ), and legislative actions such as the transfer of boards and commissions to the Department of Culture, Recreation and Tourism and the commemoration of cultural and historic state events. 5% Other Duties as needed Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 MB: Rate your ability to manage budgets based on our definition: The ability to be a good steward of state resources by effectively managing allocated funds. + 1= I have no experience and/or am uncomfortable managing budgets + 2= I have limited experience or require assistance to manage budgets + 3= I can manage budgets + 4= I can manage budgets and help others improve their ability to manage budgets 02 MB: Explain your rating by providing specific and relevant examples in the box below. 03 MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value. + 1= I have no experience and/or am uncomfortable managing resources + 2= I have limited experience or require assistance to manage resources + 3= I can manage resources + 4= I can manage resources and help others improve their ability to manage resources 04 MR: Explain your rating by providing specific and relevant examples in the box below. 05 UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action. + 1= I have no experience and/or am uncomfortable using data + 2= I have limited experience or require assistance to use data + 3= I can use data + 4= I can use data and help others improve their ability to use data 06 UD: Explain your rating by providing specific and relevant examples in the box below. 07 DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training. + 1= I have no experience and/or am uncomfortable displaying expertise + 2= I have limited experience or require assistance to display expertise + 3= I can display expertise + 4= I can display expertise and help others improve their ability to display expertise 08 DE: Explain your rating by providing specific and relevant examples in the box below. Required Question Agency State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email