CONTRACTUAL_ADMINISTRATIVE ASSISTANT II_ 47ADAS2-CONTRACTUAL-PANTAWID-2014_CO * There have been 80 applications for this position
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Job Description

PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
_______________________________________________________________________________________________________________

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant contractual position with details as follows:

Office: Pantawid Pamilyang Pilipino Program

ADMINISTRATIVE ASSISTANT II

Item code                        :          47ADAS2-CONTRACTUAL-PANTAWID-2014

Compensation                  :          SG 8 (Php 18,251.00)

Place of Assignment        :          Planning, Monitoring and Evaluation Division         

CSC PRESCRIBED QUAL IFICATION STANDARDS

Education          :  Completion of two (2) years studies in College or High School Graduate with relevant Vocational/Trade course

Experience        :  One (1) year of relevant experience

Training             :  Four (4) hours of relevant training

Eligibility            :  None required

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education

:

Completion of two (2) years studies in College or High School Graduate with relevant Vocational/Trade course

Experience

:

One (2) years of relevant training

Training

:

Eight (8) hours of relevant training

Eligibility

:

Career Service Professional/Second Level Eligibility

JOB DESCRIPTION

Act as Administrative Support and ensures the effective and efficient delivery of services to the division.

Functions and Responsibilities:

1.     Assist in tracking communications;

2.     Oversee, record, facilitate and monitor incoming & outgoing documents and processing, request for venues, catering, vehicles etc, and other administrative concerns;

3.     Provide administrative support to the technical staff as regards to the monitoring of the key deliverables and critical tasks assigned to the division;

4.     Assist in the preparations and cnduct of meetings workshops and activities;

5.     Assist in the preparations of reports, documents, briefers and presentations materials;

6.     Facilitate the confirmation of attendance of different activities; and

7.     Perform other related tasks as may be assigned from time to time.

Job Outputs

1.     Records Management

2.     Accomplishment/Status reports

3.     Documentation reports of meetings and activities

 

 Applicants should be guided by the following Criteria for Evaluation: 

·       Education (E)                                                                    25%

·       Training (T)                                                                         10%

·       Experience (E)                                                                    25%

·       Written Examination

IQT                                                                        10%

Special Exam                                                        15%

·       Interview                                                                            15%

Total                                                                     100%

Initial Shortlisting:

Obtain 75% of the maximum total score of ETE and only those who obtained an average percentile on Initial Qualifying Test

Second Shortlisting:

Top five highest rating but overall rating should not be less than 80%

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Qualified applicants must submit the following documents in a combined PDF file format (https://combinepdf.com/) on or before 23 December 2021:

Kindly fill out the Job Application Form through this link https://forms.gle/Y88CzJ8HE9p9yF3t5

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Director Leonardo C. Reynoso, CESO III of Human Resource Management and Development Service;

2. Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark (Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website);

Link for downloading PDS from CSC Website: https://bit.ly/PDS__WES

3.     Duly accomplished Work Experience Sheet (https://bit.ly/PDS__WES);

4.     Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.     Scanned authenticated copy of Transcript of Record and/or Diploma;

6.     Scanned authenticated copy of Certificate of Grades for Master’s Degree earned units (If applicable);

7.     Copy of certificate of relevant trainings and seminars attended (If applicable);

8.     For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link https://hrmis.dswd.gov.ph/cenopac_requestlist.php)

For applicants from private companies: Certificate of Employment from current/last employer

9.  Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from current/last employer.

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed to jobs@dswd.gov.ph shall use the email subject (Surname_Item Number/Item Number_Office Assignment), unless otherwise it will not be entertained nor processed.

Email subject Ex.

CRUZ_47ADAS2-CONTRACTUAL-PANTAWID-2014_4PS

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email

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