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Job Description
PLACE OF ASSIGNMENT: DSWD Central Office
PLACE OF EXAMINATION AND INTERVIEW: DSWD Central Office, IBP Road, Batasan Complex, Constitution Hills, Quezon City
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB
We wish to inform you that the Department of Social Welfare and Development – Central Office has one (1) vacant contractual position with details as follows:
ADMINISTRATIVE OFFICER II
Item Code
:
000566
Compensation
:
SG 11 (Php 27,000.00)
Place of Assignment
:
Pantawid Pamilyang Pilipino Program –
Administrative Support Division
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree relevant to the job
Training
:
None required
Experience
:
None required
Eligibility
:
None required
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree preferably Social/Behavioral Sciences
Training
:
At least eight (8) hours training (Recruitment, Selection, and Placement, Office
Management, Data Management, Human Resource Management, Correspondence/
Technical Writing is an advantage)
Experience
:
Relevant work experience (recruitment, assists in general office administration, data
tracking, or records keeping)
Eligibility
:
Career Service (Professional) Second Level Eligibility
JOB DESCRIPTION
Under general supervision of the Section Head, the position assists in the efficient hiring and selection of staff, monitors status of hiring and provides data and status reports to the Program Manager relative to hiring in the Central Office and Field Offices, assists NPMO staff to comply with documents needed for various administrative requirements related to hiring and compensation.
Functions and Responsibilities:
1. Prepares status report on current workforce and staffing requirements of 4Ps (including all field offices and the National Program Management Office as requested by the Office of the Secretary)
2. Provides updates on the status of staffing requirements for field offices and NPMO
3. Facilitates the completion of staffing requirements for field offices and NPMO
4. Conducts resume screening and endorses applicants for consideration HRMDS
5. Ensures proper submission of personal data sheet, employment contracts, daily time records, requests for overtime and Performance Appraisal Matrix (PAM) of 4Ps employees to the HRMDS
6. Assists the Senior Administrative Officer in identifying training needs and crafting training designs for 4Ps employees
7. Drafts memoranda and correspondence on matters pertaining to human resources
8. Ensures the facilitation and compliance of the program to the DSWD Strategic Performance Management System
9. Conceptualizes strategies and policies/rules to facilitate smooth implementation of HR tasks and responsibilities
Job Outputs:
100\% Facilitation of the request/concern of 4PS-NPMO staff specifically on Personnel Administration (e.g. Approved Leave Application, Request for COE, Service Record, LWOP etc.)
CRITERIA FOR EVALUATION
● Education (E) 20\%
● Training (T) 10\%
● Experience (E) 20\%
● Written Examination
Special Exam 25\%
● Interview 20\%
● IPCR or any related Performance Review 5\%
Total 100\%
Initial Shortlisting:
Obtain 80\% or 40 points of the maximum total score of Education, Training
and Experience (ETE)
Final Shortlisting:
Top five (5) highest rating but overall rating should not be less than 80\%
APPLICATION DEADLINE AND REQUIREMENTS
Qualified applicants should apply online at www.dswd.gov.ph on or before June 17, 2024:
Kindly fill out the Job Application Form and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB through this link https://forms.gle/5HfTXwBxujhNSwNAA.
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with a recent passport size picture and thumb mark and Work Experience Sheet.
You may download these forms thru https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Certificate of Grades for Master’s Degree earned units, as may be necessary;
4. Authenticated or Photocopy of Transcript of Record and/or Diploma;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required.
For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable)
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license (if applicable); and
10. Performance Rating in the last rating period or its equivalent, as may be applicable (For those applicants from the public sector vying for promotion, a performance rating is required).
Internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Contract Rating (IPCR).External applicants from private sectors: Certificate of Performance Rating from the latest employer. You may access the form through this link https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
IMPORTANT REMINDERS
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email.
**STEP BY STEP GUIDE IN APPLYING FOR DSWD JOB VACANCIES:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link https://forms.gle/5HfTXwBxujhNSwNAA.
For strict compliance.
[1] Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public.
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