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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
CHIEF ADMINISTRATIVE OFFICER (FINANCIAL ANALYST V)
Item Number
:
000851
Compensation
:
SG 24 (Php 98,185. 00)
Place of Assignment
:
Financial Management Service
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Master’s Degree or Certificate in Leadership and Management from the CSC
Training
:
Forty (40) hours of supervisory/management learning and development intervention
Experience
:
Four (4) years of supervisory/management experience
Eligibility
:
None required
PREFERRED QUALIFICATION STANDARDS
Education
:
Relevant Master’s Degree or Certificate in Leadership and Management from the CSC
Training
:
121 hours and above of supervisory/management learning and development intervention including training on government budgeting, accounting and auditing rules and regulations in 2015 and onwards
Experience
:
More than ten (10) years in the position involving financial management and supervision of more than 20 staff
Eligibility
:
Republic Act (RA) 1080 Certified Public Accountant
Additional
Competency
:
· Client focused. Demonstrates understanding of client needs and expectations and ability to modify communication style to better relate with clients.
· Results oriented. Focuses on setting clearly defined and high standards for quality of work. Drives and takes action, and manages risks required to meet results.
· Proactively seeks ways to come up with new ideas, methods, and approaches. Demonstrates flexible thinking and adaptability to uncertainties and changes.
· Inspires commitment to the organization’s mission and vision. Translates the big picture of organization’s strategy for development effectiveness into Division priorities.
· Excellent management and leadership skills to lead a team of professionals to contribute to the achievement of the organizations goals and objectives.
· Able to work harmoniously, competently, and effectively even under pressure;
· Highly motivated with positive attitude and problem solving approach, flexible and with initiative;
· Be able to work beyond office hours, if needed, and can work under pressure, with maturity to accomplish tasks;
· Knowledgeable on pertinent rules, regulations and laws on accounting, auditing and internal control.
· With excellent oral and written communication skills as well as analytical skills; and
· Set an example to attendance and punctuality.
JOB DESCRIPTION
The Chief Administrative Officer of the Accounting Division for Special Projects (ADSP) is responsible for overseeing the financial management and accounting functions related to the Department’s Special Projects, which include the Pantawid Pamilyang Pilipino Program, KC-NCDDP Additional Financing, KC PAMANA, KKB, and NHTS-PR. This role ensures the propriety, legality, and completeness of supporting documents for all financial claims and transactions charged against the available funds of the aforementioned Special Projects. This role also ensures the timely and accurate preparation of financial reports, the thorough review and monitoring of the liquidation of funds, and the submission of financial reports to Management oversight agencies, and development partner banks, in compliance with loan covenants.
Functions and Responsibilities:
1. Oversee the operations of the Accounting Division for Special Projects Division;
2. Supervise the Section Heads Unit Heads of Liquidation, Pre-audit and Loan Compliance Units of Accounting SP Division;
3. Review and approval of Disbursement Vouchers. Preparation of Division Performance Contract, Division Checkpoints and Division Performance Contract Ratings;
4. Recommending approval of Individual Performance Contracts and Performance Checkpoints;
5. Coordination, review and/or respond to COA AOMs/NEDA, WB, ADB, and other stakeholders’ concerns, audit findings and reports;
6. Coordination, approval and/or preparation of Financial Reportorial requirements of financiers (WB and ADB), oversight agencies (DOF, NEDA, COA etc.) regarding SP;
7. See to it that the DSWD operational guidelines regarding 7s, ISO Quality Management, Ease of Doing Business, Citizens Charter etc. are continuously being followed/implemented by the Division;
8. Attends GASSG and other meetings;
9. Preparation of Capacity Development Plan for SP Accounting Division and respond to HR related reports and concerns regarding Accounting SP personnel; and
10. Other tasks as may be assigned by the Assistant Service Director and Director of FMS.
Job Outputs:
1. Approved/certified as to funding, completeness of documents and verified Disbursement Voucher, Purchase Orders and Contracts;
2. Division Performance Contract and Ratings;
3. Updating of ISO required documents such as Operations Manual, Process Flow, Risk Register and Treatment and SWOT. Signing of Quarterly Feedback Report;
4. Reportorial requirements of oversight agencies such as NEDA ODA Portfolio Reports, responses to COA AOM and Loan Availments requested by DOF.
5. Reportorial requirements of Financiers (World Bank and ADB) such as Loan Utilization Reports, Withdrawal Applications for Loans directly disbursed by DSWD, RMAP of ADB, updating of Aide Memoire, Peso and Dollar Equivalent Financial Reports and other reports as requested;
6. Liquidation of Technical Assistance funds of financiers;
7. Approval of Pantawid Pamilya liquidation reports and Bank fees verification against Liquidations;
8. Responses to Internal Audit, OBSUS, Field Offices, Clients and other stakeholders with concerns regarding Special Projects Accounting and Reporting; and
9. Approval of request for Change of Creditors and other concerns regarding funding from Grants Division.
CRITERIA FOR EVALUATION
Education
:
25%
Training
:
10%
Experience
:
25%
Written Examination
:
25%
IQT
:
10%
Technical Exam
:
15%
Interview
:
10%
Performance Review
:
5%
Total
:
100%
Initial Shortlisting
:
Obtain 80% of the maximum total score or 48 points in
Education, Training, and Experience (ETE)
Final Shortlisting
:
Top five (5) highest rating but overall rating
should not be less than 85%
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before
February 23, 2025 by accessing this link:
https://forms.gle/48GqycSD1sTimc7b9
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates;
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable);
8. Copies of Appropriate Eligibility:
For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
For CSC Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link.
Reminders:
• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate app
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