Position Details  Position Details

Job Title Coordinator - Special Populations Position Number 8102328 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Rogers Park-Lake Shore Campus Department Name STUDENT ACADEMIC SERVICES Location Code SCHOLARS PROGRAM (02043B) Is this split and/or fully grant funded? No Duties and Responsibilities The Coordinator for Academic Enrichment Programs (AEP) supports key initiatives and services in the Office of Scholars Programs, particularly those aimed at transition support and success, academic advising, creating pathways to academic equity, and term-to-term persistence for historically underrepresented, first-generation, and/or students of color at Loyola University Chicago. These efforts contribute to Loyola’s commitment to elevating the success of diverse student populations. Reporting to the Associate Director for Academic Enrichment Programs, the Coordinator will:

Academic Advising- Serve as the primary academic advisor for a caseload of 100+ first- and second-year students, inclusive of Cristo Rey, Senn, and Greer Scholars programs, and assist students in developing a meaningful academic and co-curricular plan within the Jesuit educational tradition.- Directly advise students through one-on-one appointments, in-person and virtually, as well as interacting via email and text messaging.- Teach multiple sections of UNIV 101 First-Year Seminar for cohorts in Academic Enrichment Programs.- Provide additional support to students in academic distress/on probation in accordance with academic policies; refer students needing additional support to appropriate campus offices and resources.- Work on a team to present academic workshops on various topics, such as registration, campus resources, software usage, degree requirements, and learning strategies.- Maintain accurate student records using various software.- Develop advising resources promoting student success and retention in collaboration with internal and external stakeholders.- Communicate degree requirements, academic policies to students, parents, and faculty, in compliance with FERPA.
- Assists incoming first-year students through orientation programming.
- Prepare student files for seamless transition to College and School academic advisors at the conclusion of students’ sophomore year; maintain connections with juniors and seniors as a supplemental advisor.

Programming and Outreach- Collaborate with colleagues to create and execute initiatives aimed specifically toward increased academic success/performance and sense of belonging (term-to-term retention and persistence, satisfactory academic progress, maintenance of scholarships, etc.) of underrepresented students and students in selected scholars programs.- Provide academic advising and success coaching for incoming and continuing students across Academic Enrichment Programs.- Serve as a point-of-contact for incoming students during their orientation and first-year experience; conduct routine and targeted outreach and identify opportunities that ensure a smooth transition experience.- Use term-to-term academic performance data to identify students in need of academic and socio-emotional support; create and implement programs and outreach for continuing undergraduates, focusing on academic support, student development, and career exploration.- Assist in the creation, maintenance, execution, and evaluation of curricula, schedules, structures, and policies for outreach activities and programs.- Liaise with faculty, academic advisors, and college/school administrators to identify students in need of academic intervention. Draw upon research-based best practices to recommend a measured and student-centered response that encourages self-advocacy and persistence.- Assist with the activities of student leadership positions such as Scholars Ambassadors, Success Coaches, Peer Tutors, and Peer Mentors.- Develop resources and presentations/workshops promoting student success, enrichment, and retention in collaboration with internal and external stakeholders.- Establish and maintain effective collaboration with campus partners and internal constituencies to ensure smooth operations of all programs, including but not limited to: First and Second Year Advising, academic departments/schools, New Student Programs, Campus Ministry, Athletics, Undergraduate Admission Office, Financial Aid Office, Student Accessibility Center, Tutoring Center, Office of the Bursar, Registration & Records, and Center for Diversity and Inclusion.- Represent Student Academic Services and/or Student Success on University-wide committees and events as needed.- Participate in Student Academic Services signature programs, events, and activities, including but not limited to: Orientation, New Student Convocation, finals week proctoring, open houses, and student celebrations.- Other duties as assigned. Minimum Education and/or Work Experience Bachelor’s degree required. Successful experience working with collegiate-level programs fostering retention or achievement required. Demonstrated success working with special population students to help them achieve academically. Experience providing instruction, advising, and/or academic support service. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The skillsets listed below are representative of the knowledge, skills, and/or abilities expected from successful candidates. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bachelor’s degree with one to two years of related experience; master’s degree preferred in Higher Education, Education, Counseling, College Student Personnel, Student Affairs, or related field. Collaborative and team-oriented working style. A spirit of kindness and compassion for diverse and underrepresented student populations. Demonstrated success working with diverse students to help them achieve academically. Ability to define and assess problems, establish facts, and identify solutions to unique challenges with innovative approaches. Demonstrated success in developing and managing individual and group interventions aimed at increasing student academic success. Ability to interpret, analyze, and summarize a broad range of issues related to supporting diverse student populations. Proven organizational, verbal, and written skills to effectively communicate with others. Excellent organizational skills and exceptional attention to detail. Certificates/Credentials/Licenses Bachelor’s degree with one to two years of related experience; master’s degree preferred in Higher Education, Education, Counseling, College Student Personnel, Student Affairs, or related field. Computer Skills Proficiency with MS Office Suite, Internet, email applications and Student Information System (e.g., PeopleSoft). Familiarity with any/all of the following is beneficial but not required: Technolutions Slate CRM, MS SharePoint and Teams; EAB Navigate360; Zoom. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions Irregular Hours Open Date 09/16/2024 Close Date Special Instructions to Applicants Diversity and Inclusion Statement Diversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting https://www.careers.luc.edu/postings/29170 Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you possess a minimum of a Bachelor's Degree? Yes No * Do you have experience working with collegiate-level programs fostering retention or achievement? Yes No * Do you have a master’s degree in Higher Education, Education, Counseling, College Student Personnel, Student Affairs, or a related field? Yes No * Why do you want to work for Loyola University Chicago?

(Open Ended Question)

* How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents