Description & Requirements Company Profile

Bain & Company is one of the world's leading global business consulting firms, serving clients across six continents. It was founded in 1973 on the principle that consultants must measure their success in terms of their clients' financial results. Bain's clients have outperformed the stock market 4 to 1. With offices in all major cities, Bain has worked with over 4,400 major multinational and other corporations from every economic sector, in every region of the world.In 2021, Bain & Company opened the APAC Global Business Services Center in Kuala Lumpur, to provide the best-in-class internal support, efficiently and professionally, to both leadership and consulting teams in Bain offices across Asia Pacific region.

The Role

Based in our Global Business Services (GBS) in Kuala Lumpur, in this 18-month contract position you will provide effective and efficient administrative support to the Recruiting team, across the full spectrum of recruiting activities and processes. In this fast-paced role, you will support the team, manage all interview coordination, ensure candidate data is accurate and up to date in the recruitment system (Avature) and provide overall administration support to undergraduate, industry and MBA recruitment processes and recruiting activities. This role will primarily support recruitment efforts in Southeast Asia, with potential opportunities to expand responsibilities to the broader Asia Pacific region in future.

Responsibilities & Duties

Interview Scheduling

Schedule interviews across multiple time zones, ensuring alignment of availabilities between candidates and interviewersCoordinate in-office room bookings for interviews as well as setting up and supporting virtual interviewsCommunicate interview details to candidatesProactively manage last-minute rescheduling requests, minimizing disruptions to hiring timelinesServe as the main point of contact for candidates regarding interview logistics and any scheduling-related inquiriesSupport in-person interviews in the KL office. This would include receiving the candidates and setting up the interview rooms. 

Recruiting System 

Maintain accurate and up-to-date records in the applicant tracking system (“ATS”) and internal trackersCreate interview folders and schedules in ATSCreate recruiting events in ATS, as needed

Events

Support recruiting events (including on-campus and in-office company events, networking dinners, coffee chats) where requiredCoordinate venue bookings, catering and transportation, as requiredAssist with preparation of marketing materials

Additional Responsibilities

Assist with sourcing and ordering of recruiting collaterals such as marketing materials, offeree giftsSupport recruiting projects, such as process improvements, data analysis, and reporting on key recruitment metrics, as needed

Qualifications & Experience
Bachelor’s degree or an equivalent combination of education, training and experience3 years’ prior experience in fast moving recruitment team within agency, internal or RPO team or HR administration experienceStrong computer literacy (Microsoft Outlook, Word, PowerPoint and Excel) and database managementResults oriented with strong customer service focus and a “can-do attitude”Strong communication capabilities with accurate written skills and the ability to communicate at all levels. Fluent English is essentialExceptional organization, prioritization and time management skills as well as meticulous attention to detailMotivated and enthusiasticShows initiative and keen to take on increasing levels of responsibilitiesProfessional, presentable and discrete, given sensitivity of information