**41420BR** **Extended Job Title:** Coordinator **Org Level 1:** Texas Tech Unv Hlth Sci Ctr El Paso **Position Description:** Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants. **Requisition ID:** 41420BR **Optional Attachments:** Professional/Personal Reference, Transcript **Travel Required:** Up to 25% **Major/Essential Functions:** + Provides general administrative support to the Section Supervisor and departmental leadership to include phone coverage, calendar management, typing, copying, filing, data entry, and campus delivery of materials + Supports the Physician and Student Well Being Committee chair by handling committee correspondence and scheduling suspected impaired physician referrals and follow-up appointments + Updates case file tracking system and maintains confidential and accurate records for the Physician Student and Well Being Committee + Orders office supplies and processes requisitions for vendor payments in TechBuy system. Maintains receipts and supporting documentation and processes purchasing card reconciliations records for Faculty Wellness Program expenditures + Drafting and editing business materials including letters, brochures, flyers, memos and blast emails and ensuring accuracy, clarity and appropriate tone for the audience + Submits workorders for IT support, maintenance and room reservations and updating of Faculty Wellness Program website content + Coordinates travel applications and travel reimbursements for Faculty Wellness Program staff and speaker(s) to include airline, lodging and transportation arrangements and preparation of travel system pre-approval applications and vouchers + Coordinates the offices' first line of customer service by staffing front desk and answering department phones, greeting and directing department visitors, and fielding preliminary inquiries or requests for service + Plans, schedules and coordinates business meetings, campus events, and continuing professional education sessions (CPE grand rounds, etc.) + Handles all logistics including invitations, room reservations, AV equipment, flyers, catering, and agenda and minutes preparation + Makes coffee, restocks the refrigerator and offers refreshments to guests/visitors – move down in priority + Serves as Project Manager (PM) for at least one project and assists in the execution of events and projects for the Office of Faculty Affairs and Faculty Wellness Program + Remains current with all licensure, certifications and mandatory compliances and trainings required of this position + Performs all other duties as may be assigned by supervisor(s) + Adhere to all TTUHSCEP policies, procedures and processes + Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution **Grant Funded?:** No **Minimum Hire Rate:** Compensation is commensurate upon the qualifications **Pay Basis:** Hourly **Work Location:** El Paso **Preferred Qualifications:** + Experience in higher education or health care setting preferred + Bachelors Degree preferred + Strong organizational and multi-tasking skills and ability to handle multiple deadlines + Familiarity with Publisher or Adobe Acrobat Suite Photoshop, InDesign, Illustrator or other graphic design software applications + Proficient in MS Office software (Word, Excel, Access, PowerPoint), Outlook **Campus:** HSC - El Paso **Department:** University Wellness Program ELP **Required Attachments:** Cover Letter, Resume / CV **Job Type:** Full Time **Pay Statement:** Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. **Job Group:** Office and Admn Wkrs All Other **Shift:** Day **EEO Statement:** All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information. **Required Qualifications:** + High school graduation plus five (5) years progressively responsible related experience; additional related education may exchange for required experience on a year for year basis Licensure/certification + Valid Texas driver’s license and liability insurance for use of personal vehicle **COVER LETTER IS REQUIRED** **Does this position work in a research laboratory?:** No **Navy Enlisted Classification Code:** AZ, LS, MC, PS, RP, YN **Army Military Occupational Specialty Code:** 15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y **Air Force Specialty Code:** 3A1X1, 8A200 **Marine Military Occupational Specialty Code:** 0111, 3372, 6046 **Jeanne Clery Act:** The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx