Coordinator Req #: 0000160828
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: RWJ Rahway
Department: Emergency Department
Location: RWJUH Rahway Hospital, 865 Stone Street, Rahway, NJ 07065

Job Overview:

The Unit Administrator Coordinator is responsible for coordinating the Unit Administrator workflow in the Emergency Department. In addition, this position provides secretarial and administrative support while establishing and maintaining various procedures such as data collection and document tracking and filing.

Qualifications:

Required:

High school graduate with secretarial experience or high school plus clerical trainingMust demonstrate English fluency and strong oral and written communication skillsRequires strong organizational, critical thinking and problem solving skillsMust be able to negotiate and promote consensusBasic math and proficient computer skills required

Preferred:

Microsoft Office experience preferred

Scheduling Requirements:

Full-Time (3) 12-hour shifts7:00am-7:00pmRotating Weekends and Holidays

Essential Functions:

Maintains responsibility for accuracy Collect patient-feedback through customer service rounds and/or through discharge patient call-backsPerforms numerous duties, including scheduling for Unit Administrators and/or ED Technicians, ordering of clinical (PeopleSoft Supply chain management) and office supplies (Staples), maintaining inventory, preparing medical files, receiving and communicating messages between medical staff, nursing staff, and patients Directs personnel to appropriate hospital resources Determine and establish office procedures and routines; assigning tasks to Unit Administrators Keeps inventory of office equipment by following operating instructions; troubleshooting breakdowns, maintaining supplies, performing preventive maintenance, calling for repairs and ensuring all open tickets are resolved Train other Unit Administrators in hospital procedures and in use of current software/EMR The UAC will act as a supervisor, preceptor and mentor to ensure consistency and continuity of departmental patient care and flow expectations The UAC will assist with staff development and in promoting an organizational culture that fosters teamwork The UAC demonstrates a strong ability to collaborate with ED Team leadership to identify, analyze and effectively solve conflict resolutions Ensures secretarial staff is updated on department changes and compliant with workflow. Prepare draft agendas for meetings and take minutes Through quarterly Unit Administrator meetings, the UAC is responsible for staff receiving all pertinent informationEnsures standardization with hospital processes across all settings as appropriate

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

Paid Time Off (PTO) Medical and Prescription Drug InsuranceDental and Vision InsuranceRetirement PlansShort & Long Term DisabilityLife & Accidental Death InsuranceTuition ReimbursementHealth Care/Dependent Care Flexible Spending AccountsWellness ProgramsVoluntary Benefits (e.g., Pet Insurance)Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer