About this job
The Coordinator II, Accounts Payable is responsible for working with CarMax stores, external partners, customers, and other internal partners to process timely & accurate payments. The responsibilities in this role are cross-functional across multiple desks. Duties include performing various accounting tasks such as completing journal entries, account reconciliations, researching and resolving errors or offsets, verifying supporting documentation to ensure adherence to the company policies, and providing exceptional customer service by resolving inquiries. A successful Coordinator II in Accounts Payable must demonstrate strong teamwork, a drive to deliver timely, high-quality work and a commitment to customer service.
What you will do – Essential Responsibilities
Typical responsibilities may include:
Process transactions, perform research and resolve items per established control requirements, procedures, IRS guidelines and corporate policies. Activities can include Taxpayer Identification Number (TIN) validation, data entry and audit, validation of supporting documentation and approval, obtaining and reconciling vendor statements, processing cash receipts, working aging reports and/or queues, exception handling and reporting.Provide customer service support to internal and external customers by assisting with payment status and discrepancy resolution.Perform accounting functions: run basic queries to identify and execute offsets, key entries into financial ERP, reconcile general ledger accounts, and prepare monthly general ledger journal vouchers. Responsible for most of the accounting communications channels with customers, suppliers, financial institutions, and a variety of government agenciesParticipate in the planning and development of work methods relating to invoices & payment processingWork on projects as assigned.Qualifications and Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Takes the time necessary to make the right choice; does so quickly if neededThinks logically, quickly as needed, applying past experiences and available resources, to form a thought process that is practical and grounded; knowing when to partner with Accounting Leadership or subject matter expertsBalances and prioritizes competing responsibilities appropriatelyCommunicates effectively through written and verbal methods to a variety of audiences both internal & externalUses all resources to make good decisionsPartners with others to best serve the customerBuilds and maintains relationships across internal teams and with external business partnersChampions and adapts to changeMust be able to sit onsite, as requested, at CarMax’s Home Office in Richmond, VirginiaEducation and/or Experience
High school diploma or equivalent required; Bachelor’s degree in business a plus2+ years of business-related experience required (e.g., bookkeeping, cash management, office management), including 1+ year of accounts payable, account reconciliation highly preferredExperience with basic accounting concepts preferredProficient level of Microsoft Excel required (e.g., Filtering, Subtotals, Shortcuts)Proficient in Microsoft Word, PowerPoint, Teams, Outlook highly preferredExperience in Cloud ERP solution (e.g., Oracle) is a plusUpon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.