Minimum Qualifications:
Associate's degree or equivalent; 3 years related experience.

Preferred Qualifications: 

Knowledge and experience working in POWER. Experience providing faculty and administrative support. Knowledge and experience with Microsoft Office, including but not limited to: Outlook, Word, Excel, and PowerPoint. Familiar with Kronos Timekeeping System, and QGenda. (Regarding schedule & moonlighting tracking.)
Strong organizational skills. Possess excellent verbal, written, organizational, and interpersonal skills. Ability to multi-task to support diverse areas within the administrative team. Experience working in a team environment.

Job Summary: 
To manage activities for a project or program.

Job Duties:

Coordinate and process house staff travel arrangements and reimbursements, as well as non-PO vouchers, purchase orders, and internal billing requests, ensuring compliance with current UTMB Guidelines. (house staff leave request, travel & reimbursement, RFDF maintenance, book & supply orders) Work in tandem with other department personnel and provide coverage for other departmental areas, daily. Performs routine administrative tasks as assigned. Examples may include ordering supplies, processing invoices, filing reports, managing special projects, making copies, filing, answering phone calls, etc. (filing system maintenance for applicants, current & archived house staff; Simulation Center coordination & scheduling; AMCOM, TrueLearn, ANES Toolbox & TEDR death registry maintenance, maintaining current house staff related posters and announcements throughout dept) Composes correspondence and memoranda in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure. (taking minutes for PEEC/CCC meetings) Answers phones and responds to correspondence. Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department. (schedule & moonlighting tracking, ACLS/BLS tracking for house staff) Works cooperatively and collaboratively with Department leadership and staff to create a high-functioning team that sets and achieves goals. Supports the Department by performing all other duties as assigned.

Salary Range:
Commensurate with experience.

EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities. 

Compensation