Posting Details

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Position Information

Job Title Coordinator of Administrative Events Posting Number F006497 Position Status Full Time Grant Funded No Category APT Class Code 14 Starting Pay $66,951 Special Note Commensurate with education and experience. Location TCC Connect Department CN President's Office Job Summary Reporting to the Assistant to the President, the Coordinator of Administrative Events is responsible for oversight of event planning and facility space utilization across the campus for internal and external customers, including developing, facilitating, implementing, and assessing campus-wide events in coordination with vendors’ internal and external customers. The coordinator also provides support in facilitating significant off-site events and activities hosted by the Office of the President. Primary Duties and Responsibilities Essential Performance Requirements* Aids the President’s Office in establishing space utilization procedures and logistical planning for large-scale and VIP events and visits and ensures that events adhere to Tarrant County College (TCC) guidelines Collaborates with the Assistant to the President to develop and utilize a hosting protocol for high-profile campus visitors Supports planning for large-scale community events in collaboration with the Divisional Dean for Community Education and Engagement Manages, evaluates, and troubleshoots event-related activities effectively; recommends and implements adjustments as needed Plans event logistics, including seating, marketing, food service, invitations, and evaluation Selects venues, schedules speakers, adheres to the given budget, arranges on-site vendors, and ensures client satisfaction via success metrics, ensuring that events are cost-effective, efficient, and memorable Plans for potential scenarios that could impact the integrity of events; attends campus events to ensure successful outcomes, documenting and reviewing incidents for consideration during future event planning Coordinates the use of TCC facilities and spaces and the appropriate level of support and costs for rentals to accommodate a wide range of events Ensures that documentation for community engagements is properly completed and provides timely responses to community members, vendors, and TCC team members accordingly Liaises with district departments (i.e., Police, Marketing, Graphic Design, Procurement, Communications, etc.) for planning purposes Develops, maintains, and communicates a calendar of campus events and activities Assists in preparing and coordinating campus tours, including preparing and distributing agenda packets and correspondence related to tours and events and following through on assigned tasks Utilizes room management software to prepare and analyze space utilization reports Prepares and processes accounting, budgeting, and purchasing documents related to event operations and activities Attends events and functions that may take place outside of standard business hours, including evenings and weekends

Service Excellence Participates in meetings and events on behalf of the President’s Office, as assigned, to support the essential performance requirements Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite Completes all required training and professional development sessions sponsored through the Office of Organizational Excellence and Development Supports the mission, values, goals, and principles of the College
Supervision
Works under the general supervision of the Assistant to the President

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of distinct types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Required Minimum Qualifications Bachelor’s degree and five (5) years’ working experience related to the Essential Performance Requirements; or any equivalent combination of education and work-related experience Ability to work flexible hours as periodically required during peak business cycles Preferred Qualifications Master’s degree in Hospitality Management, Public Relations, or a related field Current Certified Meeting Professional (CMP) or Certificate in Meeting Management (CMM) At least one (1) year’s working experience planning meetings, events, or other activities in a college or university setting At least one (1) year’s working experience using room reservation software Bilingual in verbal and written English and Spanish Knowledge, Skills and Abilities Skilled in excellent customer service and interpersonal relationships including strong listening, verbal, and written communication Skilled in using computer applications and enterprise systems, including the Microsoft Office suite Ability to work effectively in a collaborative environment Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied and unpredictable in scope and volume Ability to analyze data and provide sound recommendations based on policy, procedure, practice, and existing regulations Ability to work independently and meet critical deadlines Ability to perform and prioritize multiple tasks seamlessly, ensuring accurate and timely completion while exhibiting strong attention to detail and organization Ability to deliver projects on time and at budget Physical Demands and Work Environment Physical DemandsThe physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, climb, or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work EnvironmentThe work environment characteristics described here are representatives of those an employee encounter while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to the risk of electrical shock. The noise level in the work environment is usually quiet. A focus room or similar space may be utilized when working on a project. Accommodations Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Special Instructions Summary Posted 03/03/2025 Posting Contact Summary

Should you have questions specific to this position please contact the following individual

Contact Alma Martinez-Egger * alma.martinez-egger@tccd.edu Applicant Documents Required Documents Resume / Curriculum Vitae Optional Documents Cover Letter Unofficial Transcripts Certification / License Military/Foster Care Preference Documentation Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Please select the highest level of education you have completed. High School Diploma / GED 60 or more College Credit Hours Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree None of the above * Do you have a Master’s degree in Hospitality Management, Public Relations, or a related field? Yes No * Do you currently hold a Certified Meeting Professional (CMP) or Certificate in Meeting Management (CMM)? Yes No * Please list any certification or licensure you have that is directly related to this position.

(Open Ended Question)

* How many years of working experience do you have related to the Essential Performance Requirements? None Less than 1 year of experience 1 year of experience 2 years of experience 3 years of experience 4 years of experience 5 or more years of experience * How many years of experience do you have in planning meetings, events, or other activities in a college or university setting None 1 year of experience 2 years of experience 3 years of experience 4 years of experience 5 years of experience or more * How many years of experience do you have using room reservation software? None 1 year of experience 2 years of experience 3 years of experience 4 years of experience 5 years of experience or more * Are you bilingual in verbal and written English and Spanish? Yes No * Do you have the ability to work flexible hours as periodically required during peak business cycles? Yes No * Please provide a detailed description of your professional experience as it relates to the question(s) above.

(Open Ended Question)

* How long have you been in your current role with TCC? Less than 6 months More than 6 months I am not a current TCC employee I am a current TCC student employee * How would you rate your experience with web-based software? Advanced Intermediate Beginner None * How would you rate your level of experience using word processing, spreadsheet and presentation software (i.e. Microsoft Word, Excel, PowerPoint)? Advanced Intermediate Beginner None