OVERVIEW: 

The Corps Ministry Assistant is responsible for overseeing administrative functions and providing operational support to the Corps Officers, ensuring the effective management of day-to-day activities. This position is ideal for a motivated individual with a heart for ministry and a strong background in administration, program coordination, and financial management. The Corps Ministry Assistant plays a key role in supporting The Salvation Army’s mission to serve the community and share the love of Christ.

DUTIES AND RESPONSIBILITIES:

Oversee the day-to-day operations of the Corps office Assist in creating a welcoming environment Assist the Corps Officers by managing correspondence, maintaining calendars, scheduling meetings, and coordinating appointments Answer telephone calls, process mail, and respond to inquiries Process employee timesheets, time off requests, and other HR-related documentation Oversee office supply inventory Process all volunteer paperwork to Divisional Headquarters File all volunteer paperwork Plan and coordinate all Protecting The Mission (PTM) trainings and maintain PTM training tracker Handle all statistics and record as necessary using Corps Management System Process accounts payable and income Assist with tracking and reporting financial activities Maintain financial records and prepare reports Coordinate Kettle Campaigns, Angel Tree programs, and volunteer scheduling Assist with tracking donations, ensuring proper documentation and acknowledgments Plan and network with other Community Agencies in order to coordinate the Family Life Skills Program A key component to this position is to provide necessary programmatic planning support to the Corps Officers and Corps Leaders who will implement the corps programs. Secure necessary resources and prepare needed materials for all corps programs - including, but not limited to: Women’s Ministries, Sunday School, Troops, Men’s Ministries, Community Cares Ministries, etc. All elements should align with The Salvation Army curriculum and values. Collaborate with Corps Officers to organize and support special events, worship services, and community programs Assist in recruiting and training volunteers for various programs and activities Other related duties as required

 

EDUCATION AND EXPERIENCE:

High school diploma or equivalent (required) CA driver’s license (required) Experience as an administrative assistant (required) Bachelor’s degree in business, administration, or a related field (preferred) Experience with Microsoft programs Experience working with children’s programs, Sunday School lessons, and women’s ministries is (preferred) Committed to upholding and promoting the mission and values of The Salvation Army

SKILLS AND ABILITIES:

Detail oriented Team player Time management skills Great communication skills Ability to lead

EQUIPMENT USED: 

Modern Office Equipment and Relevant Software

 PHYSICAL REQUIREMENTS:

Ability to lift up to 25 lbs. (usually file boxes)

ADA Statement:

Qualified individuals must be able to perform the essential duties of the position with or without accommodation.  A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.

Acknowledgment of Religious Purposes of The Salvation Army:

Please note that The Salvation Army has a religious purpose and status as a church.  We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission.  Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.

At-Will:

Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.