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Job Description
PLACE OF ASSIGNMENT: JUVENILE JUSTICE AND WELFARE COUNCIL
PLACE OF EXAMINATION AND INTERVIEW: JJWC, #56 MATIMTIMAN STREET, TEACHERS VILLAGE EAST, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT
We wish to inform you that the Juvenile Justice and Welfare Council (JJWC) has one (1) vacant Contract of Service position with details as follows:
Office: Juvenile Justice and Welfare Council
ADMINISTRATIVE ASSISTANT II
Compensation
:
Php 18,998.00
Place of Assignment
:
Office of the Executive Director
CSC PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) years studies in College
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Professional)/Second Level Eligibility
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)
Education
:
Diploma/Certificate/Associate Degree Programs on Secretarial Courses, Office Management, Office Administration
Training
:
At least four (4) hours of training on Records Management, Business Writing, Office Administration/Management, Microsoft Office Applications
Experience
:
At least one (1) year of experience in administrative functions
Eligibility
:
None required
JOB DESCRIPTION
The Administrative Assistant II shall perform a full range of secretarial duties and coordinates administrative activities for the Office of the Executive Director-Deputy Executive Director (OED-DED).
Functions and Responsibilities:
1. Sorts, logs, tracks of and coordinates timely action to all incoming documents to the OED-DED in consultation with DCOs/Executive Assistant of OED-ED and other concerned Divisions/Units;
2. Effectively coordinates OED-DED’s schedules by maintaining calendar of activities and arranging appointments, meetings, and travel in accordance with JJWC’s procedures;
3. Provides efficient reception services by proper screening of incoming telephone calls, taking accurate messages, dealing with queries from internal/external callers to ensure they are referred in a timely manner to OED-DED and/or concerned staff;
4. Drafts memoranda, correspondences, and other relevant office documents in timely and accurate manner;
5. Assists the Unit Document Control Officer (UDCO) of the Office of the Executive Director (OED);
6. Assists in providing Secretariat support during OED-initiated activities including but not limited to drafting of memo/authority, confirmation of participation, reproduction of training materials, facilitating requests for supplies and payment, etc;
7. Relieves other Administrative Assistants under OED when they are absent, as required; and
8. Performs other administrative tasks including making copies of documents, filling-up of forms and routine endorsements, and other tasks as may be assigned by the immediate supervisor.
Job Outputs:
1. Secretarial and administrative support functions for OED-DED performed;
2. Timely action on 100\% of incoming documents to OED-DED facilitated; and
3. Updated data tracking system.
Interested applicants may submit the following documents via email to recruitment@jjwc.gov.ph on or before September 07, 2023:
1. Application Letter addressed to Atty. Tricia Clare A. Oco, Executive Director, JJWC;
2. Duly accomplished Personal Data Sheet (PDS) with recent passport-size picture (CS Form No. 212, Revised 2017) with Work Experience Sheet (CS Form No. 212 Attachment-Work Experience Sheet) which may be downloaded at www.csc.gov.ph;
3. Comprehensive Resume with Job Description and 2x2 I.D picture;
4. Certificate of relevant trainings, learning and development intervention and seminars attended;
5. Copy of duly signed Individual Performance Contract Review/Summary of Rating of Performance Assessment in the present information, if applicable; and
6. Photocopy of Transcript of Records.
Note: JJWC highly encourages all interested applicants to apply, including persons with disability, members of indigenous communities and those with diverse sexual orientation, gender identity and expression. Also, JJWC is adopting a Child Protection Policy which ensures zero-tolerance in all cases of child abuse and ensures zero-tolerance of Gender-Based violence. Pending criminal case/s against children may be a ground for disqualification for the candidate while those proven to have violated laws protecting children such as RA 7610 will automatically be disqualified for the position.
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