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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE OFFICER IV
(Financial Analyst II)
Item Number
:
001277
Compensation
:
Php 36,619.00
Office Assignment
:
Financial Management Service – Accounting Division
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Professional/Second Level Eligibility)
(COS/MOA workers to be hired must meet the qualification standards of the CSC for equivalent regular position, including additional requirements prescribed by the Hiring Office, except eligibility)
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree in Business Administration/Accountancy/ Management or any related fields
Training
:
Four (4) hours relevant training
Experience
:
One (1) year relevant experience
Eligibility
:
None required
JOB DESCRIPTION
Assist Administrative Officer V in the preparation and consolidation of financial reports and recording of transactions in the E-NGAs.
Functions and Responsibilities:
1. Prepares Journal Entry Vouchers (JEVs).
2. Review of monthly trial balances for abnormal accounts before submission
every 10th of the month
3. Review of monthly Bank Reconciliations for fund Clusters 1 and 2
4. Preparation of Quarterly of Financial Statements.
5. Preparation of Year-end World Bank and ADB Financial Statements.
6. Response to Consolidated Annual Audit Report (CAAR) and Internal Audit reports.
7. Review of Consolidated Financial Reports from Field Offices
8. Review and/or preparation of Financial Accountability Reports such as follows:
FAR 4 - Monthly Report of Disbursement
FAR 1 - Quarterly Statement of Appropriations, Allotments, Obligations, Disbursements and Balances (Per Total)
FAR A 1 Quarterly Summary of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditure
FAR 5 – Quarterly Report of Revenue and Other Receipts.
Report of Disbursement per P/P/A vs. NCA/NTA Received and Obligations Incurred
- Monthly
9. Review of budget hearing documents such as follows:
Interest income earned portfolio
Grants and loans portfolio
Aging due from GOCCs-Land bank of the Philippines
Other payables
Details of refund to Bureau of Treasury
10. Attend meetings and preparation of memoranda, and letters to oversight agencies,
financiers, and other stakeholders.
11. Other tasks delegated by the Chief Administrative Officer, Assistant Service Director and the Director of FMS.
Job Outputs:
1. Journal entry vouchers in the E-NGAs;
2. Reviewed and approved monthly trial balances;
3. Reviewed and signed monthly bank reconciliations;
4. Quarterly financial statements;
5. Year-end financial reports of Pantawid Pamilya for World Bank and Asia
Development Bank;
6. Response to CAAR, Internal Audit, and financiers audit reports;
7. Reviewed and signed monthly consolidated regional financial reports;
8. Reviewed and signed Financial Accountability Reports (FAR 4, 1, 1A, 5 and Report
of Disbursement per PPA vs. NCA/NTA Received and Obligations Incurred – Monthly);
9. Reviewed budget hearing documents;
10. Responses to meetings, memoranda, letters and other reports required by the management.
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 22 September 2024 through this link:
https://forms.gle/j3KMWVwCJpTjtU7K6
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-sized picture and thumbmark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Transcript of Record and/or Diploma;
4. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note:
(i) For internal applicants except Contract of Service (COS) workers, COE is no longer required.
(ii) For DSWD COS workers and external applicants from public or private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link.
Reminders:
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
Requests for extension of submission and application with incomplete documents will not be entertained.
All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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