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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE OFFICER II
Item Number
:
000053
Compensation
:
Php. 27,000.00
Place of Assignment
:
Human Resource Management and Development Services
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor's Degree relevant to the job
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service (Professional)/Second Level Eligibility
(COS/MOA workers to be hired must meet the qualification standards of the CSC for an equivalent regular position, including additional requirements prescribed by the hiring office, except eligibility)
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor's degree preferably on Human Resource Management and Development, Education, and other relevant social sciences
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service Professional (Second Level Eligibility)
JOB DESCRIPTION
Under the supervision of the Unit Head and Section Head, assists in the implementation of L&D programs and Learning Monitoring and Evaluation, following established procedures and guidelines.
Functions and Responsibilities:
A. On Learning Measurement and Evaluation:
1. Administers, retrieves, and collates Learning Needs Assessment (LNA) and LM&E tools.
2. Assists in consolidating and processing LNA reports.
3. Provides inputs for the improvement and standardization of LM&E tools and mechanisms
4. Assists in consolidating and processing data for LNA plans and reports.
5. Contributes to HPMES accomplishment reports and other progress reports as required.
6. Maintains databases and other monitoring tools.
B. On Learning Management:
1. Assists in the development, implementation, and monitoring and evaluation of Learning and Development (L&D) programs/interventions for DSWD employees including:
a. Facilitates activities, as requested.
b. Develops slide decks and other learning aids and tools.
c. Provides technical support during the actual conduct of activities.
d. Coordinates with Offices, Bureaus, and Services (OBS) for resource persons, documents, and other necessary arrangements.
e. Prepares memoranda and other correspondence related to the activities.
f. Documents and packages activity proceedings into comprehensive reports.
C. General
1. Prepares feedback reports, updates, meeting minutes, memoranda, and other office communications or special reports, as assigned by Unit Head, Section Head/Chief and/or the Director.
2. Performs other tasks as required by the Unit Head, Section Head/Chief, or Director.
Job Outputs:
1. Documentation and/or supporting documents on the provided inputs to Policies
2. Documentation and/or supporting documents on the provided inputs to Project Proposals
3. Retrieved LNA Forms/Documents
4. Maintained Database for reference to Learning Measurement and Evaluation (LM&E) plans
5. Input to HPMES Accomplishment Reports and other progress reports as required
6. Input to LM&E tools
7. Maintained Database for reference to LM&E Report
8. Training Materials (e.g. attendance sheet, visual aids, pre/post tests, database, etc.)
9. Technical Support during training
10. Approved Memoranda, letters, and other correspondences
11. Minutes of Meetings/Feedback Reports (via email)
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before DECEMBER 17, 2024 by accessing this link:
https://forms.gle/FLqD8uWykSGwYd7i7
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may be applicable);
8. Copies of Appropriate Eligibility, as applicable:
For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
For CSC Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
Reminders:
• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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