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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE OFFICER IV
Item Number
:
002361
Compensation
:
Php. 36,619.00
Place of Assignment
:
Human Resource Management and Development Services
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor's Degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Professional)/Second Level Eligibility
(COS/MOA workers to be hired must meet the qualification standards of the CSC for an equivalent regular position, including additional requirements prescribed by the hiring office, except eligibility)
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor's Degree preferably in Human Resource Development, Public Administration, Education or allied sciences/related fields
Training
:
Preferably four (4) hours of training in any of the following: training management (i.e. learning needs assessment, instructional designing, facilitation/management of learning and documentation), learning measurements
Experience
:
One (1) year experience in any of the following: learning management development (i.e. conduct of learning needs assessment, development of instructional design, facilitation/management, and documentation of learning and development programs/ interventions, implementation of other learning and development interventions)
Eligibility
:
Career Service (Professional)/Second Level Eligibility
JOB DESCRIPTION
Under general supervision and with some latitude for the exercise of independent judgment, serves as L&D specialist, engaged in moderately responsible work pertaining to development, designing, implementation, monitoring and evaluation, and continuous enhancement of learning and development programs/interventions and policies for DSWD employees; requiring training and moderate experience and very broad knowledge on learning needs assessment, learning and development interventions, and learning evaluation.
Functions and Responsibilities:
A. On E-courses and Self-Paced courses
1. Act as focal for E-courses/Self-paced courses
a. Coordinates with module content writers in developing E-courses/Self-paced courses materials
b. Migrates module content to the Learning Management System
c. Moderates the E-courses/Self-paced courses on Technical Competencies
d. Provides quarterly updates on the usage of the E-courses/Self-paced courses on Technical Competencies
e. Updates E-courses/Self-paced courses content as needed or requested by module writers
B. On Learning and Development Intervention Management:
1. Provides inputs and comments on learning and development-related documents (i.e. policies, needs assessment reports, activity proposals, activity plans, modules and manuals, documentation, and summative reports)
2. Provides support in learning and development activity management and implementation:
a. Facilitates learning and development interventions (LDIs) for technical and administrative staff
b. Develops slide decks and other learning aids and tools
c. Coordinates with Offices/Bureaus/Services for resource persons, documents, and other needed arrangements for the LDIs
d. Prepares memoranda and other correspondence relative to the conduct of LDIs or activities
e. Documents and packages LDI proceedings into a report
3. Assists in monitoring and evaluation of LDIs:
a. Monitors participants' submission of post-activity requirements
b. Prepares correspondence for the collection of Level III M&E tools (i.e. Supervisor's Feedback Questionnaire)
c. Consolidates data gathered from Level III M&E tools
C. On Specialized Trainings
1. Acts as Alternate Focal Person for the implementation of the External Local Specialized Training Program:
a. Prepares invitations regarding Specialist Training Programs requiring official nomination of the Department
b. Evaluates and facilitates processing of applications for conventions, seminars, conferences, symposia, and other similar gatherings
c. Prepares Special Order and corresponding payment for training fees, if applicable
d. Coordinates with nominee and organizer on the details of the training
e. Monitors submission of post-training requirements of all employees who availed Specialized Training (official receipts, certificate of participation and feedback report)
f. Updates specialized training database
D. General
a. Provides technical and consultative services to OBS/FO on L&D activities
b. Prepares feedback report, updates, minutes of the meeting, memoranda and other office communications or special reports, as assigned by DC/Director
c. Attends meeting, conferences and other activities on behalf of the Division Chief and/or the Director as delegated
d. Depending on their expertise, acts as resource person on L&D interventions/topics to share knowledge and facilitate the development of competencies of the participants, as requested
e. Performs other tasks as may be required by the Section Head/Chief and/or the Director
Job Outputs:
1. E-courses and Self-Paced Courses
2. Inputs and comments on learning and development-related documents
3. Actual activity facilitation/administration of LDIs
4. Slide decks, learning aids, and tools
5. Documentation Reports
6. Special Orders on Authority to attend Specialized Training
7. Obligation Requests and Disbursement Vouchers for payment of specialized training fees
8. Updated Database of External Local Specialized Training and other L&D interventions conducted
9. Feedback reports, minutes of the meeting, memoranda, and other office communications
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before DECEMBER 17, 2024 by accessing this link:
https://forms.gle/K8WjkPYSQMfQMJim9
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may be applicable);
8. Copies of Appropriate Eligibility, as applicable:
For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
For CSC Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
Reminders:
• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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