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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE OFFICER IV
(BUDGET OFFICER II)
Item Number
:
004121
Compensation
:
Php. 36,619.00
Place of Assignment
:
Financial Management Service - Budget Division for Special Project
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree relevant to the job
Training
:
Four (4) hours relevant training
Experience
:
One (1) year relevant experience
Eligibility
:
Career Service Professional/Second Level Eligibility (COS/MOA workers to be hired must meet the qualification standards of the CSC for equivalent regular position, including additional requirements prescribed by the Hiring Office, except eligibility)2
PREFERRED QUALIFICATION STANDARDS
Education
:
With Master’s degree in Business Administration/ Public Management or any related fields
Training
:
Twenty-four (24) hours and above relevant training
Experience
:
Four (4) years of relevant experience preferably in government budgeting
Eligibility
:
Career Service Professional/Second Level Eligibility
JOB DESCRIPTION
The Administrative Officer IV reviews the Work and Financial Plan, Monthly Disbursement Program (MDP) endorsed by NPMO and other financial budget documents related to the Pag-abot Programs.
Functions and Responsibilities:
1. Review and process each Obligation Request Status (ORS) representing financial claims/subsidies services whether the activities are eligible against Program funds per fund source and within approved WFP taking into consideration accounting rules and regulations, DBM, COA Circulars and covenants/resolutions. Ensure all supporting documents are complete, valid, and correct under KKB (Pagabot Programs);
2. Review and evaluate the submitted Work and Financial Plan (WFP), Monthly Disbursement Program (MDP) and other related documents endorsed by NPMO;
3. Processing and Review of Activity proposals of NPMO in accordance with WFP, vis a vis cost parameters and DSWD, COA and DBM guidelines for Processing and Review of Request for Creation/Recommendation and authority to fill-up of the positions as subject for Certificate of Availability of Fund (CAF) and authority to fill-up overtime pay as requested by the NPMO;
4. Review and Evaluate Project Procurement Management Plan (PPMP) submitted by the NPMO;
5. Prepare, Review and processing of the issuance of Sub-Allotment Release Order (Sbu-ARO) and withdrawal request as requested by the NPMO;
6. Review and processing of the Modification/Reallocation request of the various Regional Offices;
7. Encoding, review and submission of the central Office Statement of Allotment Obligation Balance every 1st day of the following month for the consolidation to the budget section;
8. Act as a fund controller of the KKB-Pag abot funds;
9. Provide technical assistance to concerned focals at the National and Regional Levels; and
10. Perform other functions that may be directed by the OIC, Chief Adminstrative Officer for Special Projects, and Assistance Service Director.
Job Outputs:
1. Sub-allotment request;
2. Reallocation/Modification;
3. SAOB reports per month;
4. Modification Advice Form;
5. Review WFP and PPMP.
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 10, 2024 by accessing this link:
https://forms.gle/J2ERDfbLzTn2Wzmk6
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)3 with a recent passport-sized picture and thumbmark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Transcript of Record and/or Diploma;
4. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note:
(i) For internal applicants except Contract of Service (COS) workers, COE is no longer required.
(ii) For DSWD COS workers and external applicants from public or private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link.
Reminders:
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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