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Job Description
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
(2) ADMINISTRATIVE OFFICER IV
Item Codes
:
000732; 002485
Compensation
:
Php 36,619.00
Place of Assignment
:
Administrative Service
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
CSC[1]-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Professional)/Second Level Eligibility
(COS/MOA workers to be hired must meet the qualification standards of the CSC for equivalent regular position, including additional requirements prescribed by the hiring office, except eligibility[2])
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
None required
JOB DESCRIPTION
The Administrative Officer IV shall perform technical functions in the Procurement Management Section. He/she is expected to assist the Section Head in the implementation and process of procurement activities.
Functions and Responsibilities:
1. Ensure compliance with applicable procurement laws and other existing rules and regulations in every transaction assigned, which shall include the following tasks among other:
2. Check Purchase Request (PR) for completeness of specifications and necessary supporting documents; Provide technical assistance (TA) to end-users through preparation of memorandum of PR Action Slip and/or personal discussion, among others, explaining the requirements pursuant to procurement law (R.A. 9184 and its Revised Implementing Rules and Regulations), Government Accounting and Auditing Rules and Regulations, and other applicable existing guidelines;
3. Prepare bidding documents/Request for Quotations/Request for Proposals, explore market/service providers, invite and encourage bona fide Suppliers/Service Providers/Consultants to participate in the procurement transaction at hand;
4. Attend to Pre-Procurement activities, pre-bid conference, contract negotiation, agreements and other procurement activities/meetings;
5. Secure valid quotations and endorse to the Bids and Awards Committee (BAC) or Purchase Committee for evaluation or deliberation prior to awarding of contract;
6. Prepare contract/purchase order (PO) in accordance with prescribed forms and templates;
7. Prepare technical, periodical or day-to-day reports, memoranda, letters, other correspondences related to any transaction managed, when required;
8. Ensure that all transactions are properly and systematically maintained or turn-over to records in-charge;
9. Prepare response to COA Audit Observation Memo (AOM) Findings on transactions processed;
10. Attend to consultation meetings with World Bank (WB), Asian Development Bank (ADB) and other financing agencies; and
11. Does other related tasks that may be assigned from time to time by the PMD Chief or the Administrative Service Director.
Job Outputs:
1. Request for Quotation
2. Bidding Documents
3. BAC and Legal Service Endorsement
4. Tracking and Monitoring System
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 25 JANUARY 2025 by accessing this link:
https://forms.gle/1y4JDiGbwFvtnnSa8
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may be applicable);
8. Copy of appropriate Eligibility, as applicable; and
(i) For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
(ii) For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
(iii) For CSC[3] Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
(i) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(ii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
Reminders:
• In the event that you are recommended for the vacant position, you will be required to submit your Valid NBI Clearance.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
[1] Civil Service Commission
[2] Pursuant to Memorandum from the Secretary dated 31 May 2023 or the Guidelines on Filling Up Vacant COS Positions
[3] Pursuant to Memorandum from the Secretary dated 31 May 2023 or the Guidelines on filling up vacant COS positions.
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