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Job Description
Place of Assignment:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
EXECUTIVE ASSISTANT II
Item Number
:
004106
Compensation
:
Php. 43,030.00
Office Assignment
:
Beneficiary FIRST Project Management Unit under Office of the Assistant Secretary for External Assistance and Development
CSC-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Professional/Second Level Eligibility)
(COS/MOA workers to be hired must meet the qualification standards of the CSC for equivalent regular position, including additional requirements prescribed by the Hiring Office, except eligibility)
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
None required
Skills
:
JOB DESCRIPTION
Under general supervision, the Executive Assistant II shall perform administrative and technical duties, study and act on a variety of documents and assist the supervisor in reaching or implementing substantive decisions. He/she maintains confidentiality in nature of sensitive documents; prepares memoranda, orders and assists in preparing final recommendatory actions for the BFIRST Project Manager.
Functions and Responsibilities:
1. Performs variety of administrative and technical inputs in maintaining the confidential nature of sensitive documents;
2. Conceptualizes and develops layout designs for online communication, advocacy campaigns and reports;
3. Screens and vets all communications and official documents prior to submission to the Project Manager for signature;
4. Examines various requests from offices;
5. Coordinates and networks with other offices and stakeholders;
6. Prepares memorandum and letters;
7. Reviews Activity Proposal/Terms of Reference;
8. Reviews documents for signature of BFIRST Project Manager, including but not limited to the following: Sub Allotment Advice, memoranda, letters, and financial reports;
9. Prepares provisional agenda;
10. Prepares minutes of meeting; and
11. Performs other related tasks as may be assigned by the BFIRST Project Manager; and
12. Conduct follow-through of PAPs and other documentary requirements for compliance of the unit.
Job Outputs:
1. Reviewed documents for signature of the BFIRST Project Manager;
2. Provisional Agenda and Minutes of Meeting;
3. Recommended Organizational Structure;
4. Branding Compliance Review;
5. Layouts of IEC Materials for digital, print, or necessary reportorial requirements;
6. Memoranda/Letter; and
7. Powerpoint presentation.
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 18 September 2024 through this link:
https://forms.gle/jA3hqHw3diWQmGk87
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-sized picture and thumbmark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet;
3. Authenticated or Photocopy of Transcript of Record and/or Diploma;
4. Authenticated or photocopy of Certificate of Grades for Master’s Degree earned units, if applicable;
5. Certificate/s of relevant trainings and seminars attended;
6. Certificate/s of Employment (COE);
Note:
(i) For internal applicants except Contract of Service (COS) workers, COE is no longer required.
(ii) For DSWD COS workers and external applicants from public or private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable);
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance;
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license; and
10. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link.
Reminders:
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
Requests for extension of submission and application with incomplete documents will not be entertained.
All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
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