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Job Description
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE ASSISTANT III
(SENIOR BOOKKEEPER)
Item Code
:
004795
Compensation
:
Php 21,211.00
Place of Assignment
:
Financial Service
CSC[1]-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two (2) years studies in College (prior to 2018) or Completion of Grade 12/Senior High School (starting 2016)
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
None required
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s Degree in Business Administration/ Accountancy/ Management or any degree relevant to the job
Training
:
Four (4) hours of relevant training to accounting/financial management
Experience
:
One (1) year of relevant experience in accounting/financial management
Eligibility
:
None required
JOB DESCRIPTION
Assists Administrative Officer V in the recording of transactions in the e-NGAs, review and monitoring of Subsidiary Ledgers.
Functions and Responsibilities:
1. Preparation of Journal Entry Vouchers (JEVs) and Adjustments for Disbursement, Liquidation, Collection and Deposit;
2. Review and analyze the approved subsidiary ledger of due to account;
3. Preparation of bank reconciliation;
4. Assist to clients, supplier for issuance of official receipt;
5. Recording, preparation of Journal Entry Voucher and remittances of Interest Income;
6. Prepares transmittal letters to the Commission on Audit (COA) and Cash Division for the monthly bank reconciliation
7. Preparation of Order of Payment;
8. Monitoring of all non-cash transaction/ adjusting entries
9. Scanning the signed journal entry vouchers, report of check issued, report of ADA, report of NTA.
Job Outputs:
1. Vouchers were prepared accurately
2. Subsidiary ledger reconciled before the deadline
3. Bank reconciliation statements, accurate and complete
4. Assisted clients/supplier accurately
5. Journal Entry Vouchers (JEV) and Disbursement Voucher accurate and complete
6. Accurate and complete transmittal before the deadline
7. Prepared forms within the day before the deadline
8. Accurate and complete supporting documents, file accordingly with signed JEV
9. Scanned JEV accurate and complete
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 25 AUGUST 2025 by accessing this link:
https://forms.gle/HWEjVZtoG3Lri9AX7
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Please note that wrong or lacking information thereof shall render the application void;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[2] with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet. PDS with incomplete information, as well as thumbmark, shall be considered invalid.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may be applicable);
8. Copy of appropriate Eligibility, as applicable; and
(i) For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
(ii) For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
(iii) For CSC[3] Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
(i) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(ii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
Reminders:
• In the event that you are recommended for the vacant position, you will be required to submit your Valid NBI Clearance.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
[1] Civil Service Commission
[2] Pursuant to the Rule III, Sec. 7.b. of CSC Memorandum Circular (MC) No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths, or a notary public.
[3] Pursuant to Memorandum from the Secretary dated 31 May 2023 or the Guidelines on filling up vacant COS positions.
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