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Job Description
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE OFFICER II
Item Code
:
004609
Compensation
:
Php 27,000.00
Place of Assignment
:
National Household Targeting Office
DSWD Central Office, IBP Road, Batasan Hills, Quezon City
CSC[1]-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor's degree relevant to the job
Training
:
None required
Experience
:
None required
Eligibility
:
Career Service (Professional)/Second Level Eligibility
(COS/MOA workers to be hired must meet the qualification standards of the CSC for equivalent regular position, including additional requirements prescribed by the hiring office, except eligibility[2])
PREFERRED QUALIFICATION STANDARDS
Education
:
Preferably with Bachelor's Degree in Business Administration, Office Administration, Computer Science and related courses
Training
:
Preferably with at least four (4) hours of training in any of the following areas: office management, secretariat duties and procurement, event organizing, document management, and other related functions
Experience
:
Preferably with at least one (1) year of experience in any of the following areas: office management, secretariat duties and procurement, event organizing, document management, and other technical functions
Eligibility
:
None Required
JOB DESCRIPTION
Under the direct supervision of the Division Chief, the Administrative Officer II will provide comprehensive technical support to the Division, including overseeing procurement management, administrative preparations for Division-initiated activities, and performance management. The AO II will also serve as the primary liaison for the Division. Additional responsibilities Include performing secretarial duties, managing documents, coordinating Division activities, and serving as the secretariat for meetings and events, ensuring the efficient execution of materials and logistics.
Functions and Responsibilities:
1. Oversees the procurement management for the Division's planned activities;
2. Prepares narrative reports, Requests for Issuance Slips, and conducts market scanning for activities initiated by the Division;
3. Monitors and Implements the performance management activities for the Divisions;
4. Prepares memoranda, correspondences, documentations, minutes of the meeting and other-related documents;
5. Records incoming and outgoing communications within the Division and ensures documents are transmitted to the appropriate staff;
6. Maintains an organized filing system for Division documents;
7. Oversees and coordinates logistical needs, Including catering services, meeting venues, and equipment setup;
8. Acts as the secretariat for Division-initiated meetings and events, preparing agendas, taking minutes, and managing documentation; and
9. Provides support to the Division and Unit by performing additional tasks as assigned.
Job Outputs:
1. Memoranda/Correspondences/Reports
2. Document Monitoring System
3. Logistical arrangements
4. Completed Staff Work
5. Other related documents
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 31 March 2025 by accessing this link:
https://forms.gle/r7yV2Gc7vpdmTHTh8
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may be applicable);
8. Copy of appropriate Eligibility, as applicable; and
(i) For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
(ii) For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
(iii) For CSC[3] Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
(i) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(ii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
Reminders:
• In the event that you are recommended for the vacant position, you will be required to submit your Valid NBI Clearance.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
[1] Civil Service Commission
[2] Pursuant to Memorandum from the Secretary dated 31 May 2023 or the Guidelines on Filling Up Vacant COS Positions
[3] Pursuant to Memorandum from the Secretary dated 31 May 2023 or the Guidelines on filling up vacant COS positions.
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