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Job Description
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
PROJECT DEVELOPMENT OFFICER II
Item Number
:
003157
Compensation
:
Php 36,619.00
Place of Assignment
:
Administrative Service
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
CSC[1]-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor's Degree relevant to the job
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Professional)/Second Level Eligibility
(COS/MOA workers to be hired must meet the qualification standards of the CSC for equivalent regular position, including additional requirements prescribed by the hiring office, except eligibility[2])
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor's Degree preferably in Accountancy
Training
:
Eight (8) hours of relevant training on finance/budget
Experience
:
One (1) year of relevant experience as Budget or Finance Officer
Eligibility
:
Career Service (Professional)/Second Level Eligibility
JOB DESCRIPTION
He/she is expected to assist in the implementation and process of procurement activities for Beneficiary FIRST-related transactions under the supervision of the Procurement Management and Bids and Awards Committee Section Head, and with some latitude for the exercise of independent judgment.
Functions and Responsibilities:
1. Ensures compliance with applicable procurement laws and other existing rules and regulations in every transaction assigned;
2. Checks Purchase Request (PR) for completeness of specifications and necessary supporting documents; Provide technical assistance (TA) to end-users through preparation of memorandum or PR Action Slip and/or personal discussion, among others, explaining the requirements pursuant to procurement law (R.A. 9184 and its Revised Implementing Rules and Regulations), Government Accounting and Auditing Rules and Regulations, and other applicable existing guidelines;
3. Prepares bidding documents/Request for Quotations/Request for Proposals; explores market/service providers; invites and encourages bona fide Suppliers/Service Providers/Consultants to participate in the procurement transaction at hand;
4. Attends to Pre-Procurement activities, pre-bid conference, contract negotiation, agreements and other procurement activities/meetings;
5. Secures valid quotations and endorse to the Bids and Awards Committee (BAC) or Purchase Committee for evaluation or deliberation prior to awarding of contract;
6. Prepares contract/purchase order (PO) in accordance with prescribed forms and templates.
7. Prepares technical, periodical or day to day reports, memoranda, letters other correspondences related to any transaction managed, when required;
8. Ensures that all transactions are properly and systematically maintained or turn-over to records in-charge;
9. Attends to consultation meetings with World Bank (WB);
10. Ensures that prior to posting of the RFQ, the necessary documents (e.g. Requisition and Issue Slip/Purchase Request [RIS/PR], Project Proposal, Terms of Reference) have already been duly approved and that the procurement at hand is included in the Project Procurement Management Plan (PPMP) of the requesting party;
11. Reviews the specifications of the subject procurement as to its completeness. Also, he/she shall bring into the attention of his/her immediate supervisor, or in the absence of the latter the BAC, anything which might constitute as a derogation from the procurement law/ guidelines such as, but not limited to, reference to brand names, tailor-fitted specifications, or that there is no sufficient lead time to procure the goods or services;
12. Posting of the RFQ, REI, RFP, or Procurement Opportunities, as the case may be at the Philippine Government Electronic Procurement System (PhilGEPS) and DSWD websites in accordance with the minimum period prescribed by law/ guidelines for posting. Also, he/she shall inform the designated procurement officer of the Procurement Planning and Management Division (PPMD) once the same is posted in order for the latter to invite prospective suppliers, service providers or consultants;
13. Coordinates closely with the designated procurement officer relative to a particular procurement for purposes of collecting and collating the quotations received, within the minimum prescribed posting period, from suppliers, service providers or consultants;
14. Prepares the Abstract of Quotation (AOQ) accurately by checking and reviewing each and every quotation received. Also, he/she shall undertake the verification with any supplier, service provider, or consultant if there are details in the quotation of the latter which need to be clarified;
15. Prepares the necessary BAC resolution for every request which call for the use of alternative methods of procurement aside from Shopping, Small Value Procurement, or Lease of Real Property, as required;
16. Post the Award Notices, Purchase Order, Contracts, as the case may be at PhilGEPS and DSWD websites for every successful bidding and/or procurement results;
17. Prepares office communications, correspondences, and reports as may be required;
18. Updates the Procurement Monitoring Report (PMR); and
19. Performs other related tasks as assigned or required.
Job Outputs:
1. Request for Quotation;
2. Bidding Documents;
3. BAC and Legal Service Endorsement;
4. Tracking and Monitoring System;
5. BAC Resolutions;
6. Notices of Award;
7. Letter Reply to Motions for Reconsideration;
8. Proof of Posting of Invitations and/or Awards;
9. Minutes of Meeting;
10. Periodic Reports; and
11. Other related tasks as instructed.
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 12 JANUARY 2025 by accessing this link:
https://forms.gle/2BArqv6VWewcUoG97
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS)[1] with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates;
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may be applicable);
8. Copy of appropriate Eligibility, as applicable; and
Note:
(i) For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
(ii) For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
(iii) For CSC[3] Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
Note:
(i) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(ii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive_link
Reminders:
• In the event that you are recommended for the vacant position, you will be required to submit the Valid NBI Clearance.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
[1] Civil Service Commission
[2] Pursuant to Memorandum from the Secretary dated 31 May 2023 or the Guidelines on filling up vacant COS positions.
[3] Pursuant to Memorandum from the Secretary dated 31 May 2023 or the Guidelines on filling up vacant COS positions.
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