Description About the Role: You will be responsible for overseeing all aspects of cost allocation through accounts payable, inventory, and purchasing systems. Your role ensures the organization’s accounting principles, procedures, and internal controls are properly maintained to produce GAAP accrual-based financial statements. You will ensure compliance with payment policies and funding requirements, always maintaining confidentiality and supporting the organization’s mission. Key Responsibilities: Accounting: + Prepare journal entries with supporting documentation, following GAAP and company policies. + Organize and coordinate posting of entries to general and subsidiary ledgers to ensure timely month-end close. + Review trial balance accounts monthly for accuracy and reasonableness. + Coordinate closing of payables, purchasing, and inventory modules in the ERP system. + Understand cash funding requirements to ensure payments are made by the correct entities. + Identify and prepare monthly and year-end accruals within deadlines. + Understand supply chain workflows and related accounting entries. + Address system processing errors through adjusting entries. + Ensure subsidiary detail accuracy and timely clearance of inventory and purchase order lines. + Manage the virtual card program, including policies and accounting entries. + Review weekly invoice registers for data integrity and proper coding before payment processing. + Record correcting entries to maintain system integrity and data analysis accuracy. + Calculate weighted average unit costs and review invoice price variance reports. + Develop reports to measure productivity and compliance, analyzing data to improve department performance. Reconciling: + Prepare weekly/monthly reconciliations of intercompany fundings in line with agreements and policies. + Oversee reconciliation of accounts payable, purchasing, and inventory sub-ledgers to the general ledger. + Analyze accounts payable aging reports and vendor statements to resolve discrepancies. + Reconcile unsettled virtual card and credit card transactions with banking records. + Perform additional account reconciliations as assigned. Taxes: + Ensure accurate application of sales and use tax on vendor invoices per state and local laws. + Manage filing and payments of sales and use taxes. + Lead external sales tax audits and conduct internal reviews. + Prepare tax workpapers for quarterly federal tax estimates and annual returns. + Coordinate processing of all required 1099 forms timely and accurately. Accounts Payable Operations: + Oversee daily accounts payable department operations. + Manage, train, and develop accounts payable technicians and staff accountants. + Ensure accurate invoice coding and timely payments within terms to support financial reporting and compliance. + Monitor aging and hold reports to ensure timely payment and correct entity obligations. + Manage vendor verification, setup, and maintenance in systems. + Develop and maintain internal controls and procedures related to accounts payable. + Administer procurement and fund card programs. Requirements Qualifications: Education & Experience: + High school diploma or GED required; bachelor’s degree in accounting, finance, business, or related field preferred (Associates degree considered with strong qualifications). + Minimum 5 years of experience in procurement-to-pay cycle, GAAP accounting, intercompany transactions, reconciliation, cost accounting, and accounts payable best practices. + At least 3 years supervisory experience. + Proficient with complex spreadsheets (Excel, Access). + Experience with ERP systems (Oracle preferred). + Experience in a multi-specialty physician practice preferred. Knowledge, Skills & Abilities: + Strong knowledge of accounting principles and financial reporting. + Ability to manage accounts payable processes and intercompany reconciliations. + Advanced PC skills including Excel and Access. + High attention to detail and organizational skills. + Strong analytical and problem-solving abilities. + Excellent verbal and written communication skills. + Ability to manage multiple projects and competing priorities independently. + Ability to communicate effectively with all organizational levels including senior management and physicians. + Knowledge of HR fundamentals and laws (FLSA, ADA, FMLA, etc.) a plus. + Ability to maintain confidentiality and exercise independent judgment. + Professional demeanor at all times. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. 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