The Alaka`ina Foundation Family of Companies (FOCs) is looking for a Course Support Administrator to provide research support administration services for our government customer at Wright Patterson Airforce Base in Dayton, OH.
DESCRIPTION OF RESPONSIBILITIES:
Provide administrative and technical support to the USAFSAM/FEEE Course and Program Directors and Instructors with day-to-day operations, coordination, and management of professional courses and workshops.
Assist staff in organization and transmittal of day-to-day data and information.
Perform administrative activities to include answering telephones, electronic correspondence and documentation, working with USAFSAM/ED on administrative documentation requirements of USAFSAM/FEEE courses, prepare, review, and edit written correspondence and the maintenance and updating files and records.
Will assist USAFSAM/FEEE course instructors with their lectures, teaching materials and administrative requirements.
Serve as the initial point of contact for updating the USAFSAM Aerospace Medicine Education Branch portions of the Air Force Knowledge Exchange webpages.
Assist the Share Point Manager and Technical Expert.
Work with internal computer programs such as Education Training Management System (ETMS), Travel Request System (TRS), Defense Travel System (DTS), Management Internal Control Toolset (MICT), Virtual Personnel Center (vPC), and SharePoint.
Prepare, coordinate, and submit travel requests through various electronic systems such as Education Training Management System (ETMS) and Travel Request System (TRS). This will include arranging transportation and lodging, assist in the preparation of travel orders, and submit travel vouchers for personnel utilizing the Defense Travel System (DTS).
Assist in maintaining the Continuing Medicine Education CME database for students attending USAFSAM/FEEE courses.
Assure confidentiality of documents, communications, and data related to the duties above.
Monitor office supplies; request replenishment of office supplies in a timely manner to ensure all items are readily available to accomplish all aspects of their administrative duties to prevent delays.
Provide administrative and technical support to the USAFSAM/FEEE Course and Program Directors and Instructors with day-to-day operations, management of professional courses and workshops.
Assist staff in organization, coordination, and transmittal of day-to-day data and information.
Support or provide direct administrative and technical support to all USAFSAM/FEE education programs, including Graduate Medical Education (GME) programs.
Assist in moving educational training equipment, weighing up to 45 lbs for single-person lifts, and 100 lbs for two-person lifts.
Occasionally provide education and administrative support in outdoor/dusty environments and be required to stand for prolonged periods and in those environments.
REQUIRED DEGREE/EDUCATION/CERTIFICATION:
Preferred to have an associate’s degree but experience in lieu of a degree will be considered.
REQUIRED SKILLS AND EXPERIENCE:
Must have at least 3 years of experience as an administrative program manager.
Must demonstrate advanced typing skills, possess extensive organizational skills and the ability to work independently.
Must have a working knowledge of Microsoft Office programs such as Teams, Word and Outlook and should have proficiency in the use of Microsoft Office software to include advanced Excel functions, PowerPoint, Adobe, and Advanced document management tools.
Must be willing to learn and manage training platforms/programs adopted by USAFSAM in efforts to maximize education delivery for courses they help to support.
Must possess extensive organizational skills, communication skills, and the ability to work independently.
The contractor shall have the knowledge and ability to build and maintain a Share Point site for the unit.
DESIRED SKILLS AND EXPERIENCE:
Administrative experience in a military setting.
REQUIRED CITIZENSHIP AND CLEARANCE:
Must be U.S. Citizen.Must Pass a Tier 1 background check (T1)/SF85 and be eligible for a CAC card.
The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.
We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees
“EOE, including Disability/Vets” OR “Equal Opportunity Employer, including Disability/Veterans”
The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, Kūpono Government Services, and Kapili Services, Po`okela Solutions, Kīkaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.
For additional information, please visit www.alakainafoundation.com
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