Court Process Clerk (OPEN & PROMOTIONAL) Print (https://www.governmentjobs.com/careers/spokanecountywa/jobs/newprint/4799942) Apply  Court Process Clerk (OPEN & PROMOTIONAL) Salary $39,866.76 - $55,844.47 Annually Location WA 99260, WA Job Type Regular Job Number 25-00024 Department Clerk Opening Date 01/21/2025 Closing Date Continuous FLSA Non-Exempt Job Summary This position works 37.5 hours per week. This position is responsible for providing office support work in the Spokane County Clerk's Office for the Superior Court in legal process of judgments, criminal, civil, domestic, probate, guardianship, adoption, paternity, civil commitment, dismissals, appeals and juvenile dependency, offender, and truancy. Employees are responsible to the County Clerk or a designated supervisor for the accurate, complete and timely processing, imaging and maintenance of official court records. This classification is distinguished from the classification of Court Clerk by its emphasis in the application of greater knowledge requiring awareness of all current laws and rules to a specific court function insuring legal implementation of certain court mandates and the complete, accurate and permanent retention of the official court record by imaging prior to, during and after court involvement of cases. WHO MAY APPLY: This recruitment is open to all applicants meeting the minimum requirements. Priority consideration will be given to Spokane County employees in a position covered by the Master Contract submitting applications between 1/22/25 and 1/28/25. First consideration will be given to applicants working in the Clerk's office in a position covered by the 1553 Collective Bargaining Agreement (CBA); second consideration given to County-wide applicants in a position covered by the 1553 CBA; third consideration given to applicants covered by the Master Contract CBA; fourth consideration will be given to all other applicants. TOTAL COMPENSATION: $51,029 - $71,480 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices. Examples of Duties + Prepare, process and enter all cases and documents filed into the JIS statewide systems. Process and enter all restraining orders, ensuring law enforcement has been accurately notified. + Process, and ensure safekeeping of all confidential reports & files and not permit examination except in conformity with court rules. Prepare case file folders and labels; place documents into case files and file same. + Review and prepare all documents for scanner accommodations, verify information, and place into proper legal order. Scan documents into the Imaging system, index and link to SCOMIS. Each page must be reviewed, ensuring the image is accurate as the permanent official court record wherein the integrity of the image must be maintained in perpetuity. Resolve errors, discrepancies, document deletes, re-scan and commit images to verify information in the Imaging system. Print, fax and distribute images and/or documents as required to various county, state departments & agencies, insuring the safekeeping of confidential court records. + Process and enter all judgment documents & money amounts, appeals from courts of limited jurisdiction, appeals to courts of higher jurisdiction, and change of venues to other counties. + Maintain reports to ensure compliance with state statutes, court rules, and statistics. Prepare, process and verify dismissals for prosecution inquiries. Initiate or assist in identifying, evaluating and resolving problems occurring in day-to-day operations and in the JIS, SCOMIS and Imaging systems. + Prepare legal documents, court orders, abstracts of judgment, and letters for transfer of assets; process transcripts of court hearings and trials; record court proceedings in civil commitment cases; + Respond to or initiate contact with other agencies, attorneys and individuals when required. + Process all criminal judgment & sentences to Sentencing Guidelines Commission, prepare removal of rights notices to Elections Depts., Firearms reporting, Dept. of Licensing reporting and abstracts to various state depts. + Prepare correspondence; advise and assist attorneys, court personnel and others in filing of proper documents in specific court areas; review and maintain current laws and rules to ensure legal implementation; adapt work procedures to comply with technological advances. Research microfilm, search for missing documents, files, and rebuild court records from microfilm or Imaging system. + Performs other related duties as required. Minimum Requirements One-year experience at a level of Court Clerk or at a level equivalent to Office Assistant 3 in a related work area. Can substitute up to two years of other clerical work. Two years of education may be substituted for the general clerical work experience. No License is required for this position. Selection Factors + Considerable knowledge of the legal terminology and the court procedures of the Superior Courts as they relate to judgments, processing all pleadings and Juvenile Court procedures. + Considerable knowledge of current laws and rules governing the office of the County Clerk and the specific court area. + Knowledge of technical court processing methods, forms and techniques. + Knowledge of domestic relations court methods, forms and techniques. + Knowledge of technical methods used in image processing. + Ability to scan and link court pleadings within the established standard. + Ability to understand and execute oral and written instructions and to apply available guidelines to various situations. + Ability to deal effectively and maintain good working relationships with the Court, its offices and the public. + Ability to establish and maintain effective working relationships with supervisors and co-workers. + Ability to communicate effectively both orally and in writing. + Skilled in the use of personal computer, software and equipment related to performing the required duties. Employer Spokane County Address 824 N Adams Spokane, Washington, 99260 Phone 509-477-5750 Website http://www.spokanecounty.org/employment