Job description:

The Records and Information Coordinator is responsible for managing both physical and electronic records within the organization. This role includes scanning hard copy records into digital formats, ensuring secure storage, handling access permissions, and supporting the overall information management strategy. The coordinator will assist in maintaining the organization’s compliance with information management policies, facilitate awareness activities, and ensure the efficient handling of records throughout their lifecycle.

KEY RESPONSIBILITIES:
•Scan hard copy documents into electronic formats for future reference and organizational use.
•Assist with various information management tasks to enhance the program’s effectiveness and ensure proper handling of records.
•Coordinate the storage, retrieval, and movement of physical records to designated storage locations and maintain an inventory of records stored in external facilities.
•Administer user permissions for electronic systems to ensure appropriate access based on roles and business needs.
•Organize and conduct information management training sessions for employees to improve awareness of best practices in record handling and security.
•Review and manage access rights to confidential, sensitive, and highly classified information (both physical and electronic), adjusting access as needed.
•Establish and manage secure storage spaces for physical records and ensure proper access control

Required Skills:
•Bachelor’s degree in Information Management, Quality, or a related field.
•3-5 years of experience in document control, records management, or compliance-related roles.
•Proficiency in document management systems (DMS) and enterprise content management (ECM) platforms.
•Strong understanding of information security protocols, access control systems, and document management processes.
•Strong communication and interpersonal skills to engage with cross-functional teams and stakeholders.

Life at Capgemini

Capgemini supports all aspects of your well-being throughout the changing stages of your life and career. For eligible employees, we offer:

Flexible workHealthcare including dental, vision, mental health, and well-being programsFinancial well-being programs such as 401(k) and Employee Share Ownership PlanPaid time off and paid holidaysPaid parental leaveFamily building benefits like adoption assistance, surrogacy, and cryopreservationSocial well-being benefits like subsidized back-up child/elder care and tutoringMentoring, coaching and learning programsEmployee Resource GroupsDisaster ReliefAbout Capgemini Engineering

World leader in engineering and RD services, Capgemini Engineering combines its broad industry knowledge and cutting-edge technologies in digital and software to support the convergence of the physical and digital worlds. Coupled with the capabilities of the rest of the Group, it helps clients to accelerate their journey towards Intelligent Industry. Capgemini Engineering has more than 55,000 engineer and scientist team members in over 30 countries across sectors including Aeronautics, Space, Defense, Naval, Automotive, Rail, Infrastructure Transportation, Energy, Utilities Chemicals, Life Sciences, Communications, Semiconductor Electronics, Industrial Consumer, Software Internet.

Capgemini Engineering is an integral part of the Capgemini Group, a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided every day by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fueled by its market leading capabilities in AI, cloud and data, combined with its deep industry expertise and partner ecosystem. The Group reported 2023 global revenues of €22.5 billion.

Get the Future You Want|www.capgemini.com

Disclaimer

Capgemini is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.

This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory or environmental demands may be referenced in an attempt to communicate the manner in which this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, Capgemini will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodations do not pose an undue hardship.

Capgemini is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodation, please reach out to your recruiting contact.

Click the following link for more information on your rights as an Applicant http://www.capgemini.com/resources/equal-employment-opportunity-is-the-law

Please be aware that Capgemini may capture your image (video or screenshot) during the interview process and that image may be used for verification, including during the hiring and onboarding process.

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Capgemini.

Job description:

The Records and Information Coordinator is responsible for managing both physical and electronic records within the organization. This role includes scanning hard copy records into digital formats, ensuring secure storage, handling access permissions, and supporting the overall information management strategy. The coordinator will assist in maintaining the organization’s compliance with information management policies, facilitate awareness activities, and ensure the efficient handling of records throughout their lifecycle.

KEY RESPONSIBILITIES:
•Scan hard copy documents into electronic formats for future reference and organizational use.
•Assist with various information management tasks to enhance the program’s effectiveness and ensure proper handling of records.
•Coordinate the storage, retrieval, and movement of physical records to designated storage locations and maintain an inventory of records stored in external facilities.
•Administer user permissions for electronic systems to ensure appropriate access based on roles and business needs.
•Organize and conduct information management training sessions for employees to improve awareness of best practices in record handling and security.
•Review and manage access rights to confidential, sensitive, and highly classified information (both physical and electronic), adjusting access as needed.
•Establish and manage secure storage spaces for physical records and ensure proper access control

Required Skills:
•Bachelor’s degree in Information Management, Quality, or a related field.
•3-5 years of experience in document control, records management, or compliance-related roles.
•Proficiency in document management systems (DMS) and enterprise content management (ECM) platforms.
•Strong understanding of information security protocols, access control systems, and document management processes.
•Strong communication and interpersonal skills to engage with cross-functional teams and stakeholders.

Life at Capgemini

Capgemini supports all aspects of your well-being throughout the changing stages of your life and career. For eligible employees, we offer:

Flexible workHealthcare including dental, vision, mental health, and well-being programsFinancial well-being programs such as 401(k) and Employee Share Ownership PlanPaid time off and paid holidaysPaid parental leaveFamily building benefits like adoption assistance, surrogacy, and cryopreservationSocial well-being benefits like subsidized back-up child/elder care and tutoringMentoring, coaching and learning programsEmployee Resource GroupsDisaster ReliefAbout Capgemini Engineering

World leader in engineering and RD services, Capgemini Engineering combines its broad industry knowledge and cutting-edge technologies in digital and software to support the convergence of the physical and digital worlds. Coupled with the capabilities of the rest of the Group, it helps clients to accelerate their journey towards Intelligent Industry. Capgemini Engineering has more than 55,000 engineer and scientist team members in over 30 countries across sectors including Aeronautics, Space, Defense, Naval, Automotive, Rail, Infrastructure Transportation, Energy, Utilities Chemicals, Life Sciences, Communications, Semiconductor Electronics, Industrial Consumer, Software Internet.

Capgemini Engineering is an integral part of the Capgemini Group, a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided every day by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fueled by its market leading capabilities in AI, cloud and data, combined with its deep industry expertise and partner ecosystem. The Group reported 2023 global revenues of €22.5 billion.

Get the Future You Want|www.capgemini.com

Disclaimer

Capgemini is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.

This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory or environmental demands may be referenced in an attempt to communicate the manner in which this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, Capgemini will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodations do not pose an undue hardship.

Capgemini is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodation, please reach out to your recruiting contact.

Click the following link for more information on your rights as an Applicant http://www.capgemini.com/resources/equal-employment-opportunity-is-the-law

Please be aware that Capgemini may capture your image (video or screenshot) during the interview process and that image may be used for verification, including during the hiring and onboarding process.

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Capgemini.