Job Summary:

Company: EP Republic Ltd

Location: Dublin

Reports to: Managing Director

Contract: 12 months fixed term

Working Hours: 40 hours per week from 1st March to 30th September. 16 hours per week from 1st October to 28th February. Additional hours and work onsite may be required during the festival season.

Role Description

The Creative Coordinator is a key part of the planning team for our events. The main aim of the role is to ensure all creative elements of Electric Picnic are managed, from sourcing and curating all visual artists, programming non music artists, managing relationships with all the creative collectives, teams and individuals onsite, and drafting contracts and deal memos for each.

Requirements

Skills / Knowledge / Experience

Essential

Ability to work within the creative arts sectorDetailed project management / planningAbility to delegate whist maintaining an overview of the teamAbility to disseminate the correct information to all parties involved in the event Ability to prioritise and meet deadlinesAnalytical skillsAccuracyExcellent communication skillsExceptional attention to detail

Desirable 

Contracting and programming creative artsCurating or planning creative events or activationsPlanning and adhering to a budgetNegotiation and liaison with creative collectives, organisations or individuals  Working under pressure and in pressurised situations

Behaviours

The following attributes determine how the role will be carried out and are required to be a success:

Confidence to lead and manageLevel-headedJoined-up thinking and ability to prioritiseFlexibilityAnticipatory and proactive approach to problem solving

You may have experience in the following roles: project management; event management; event coordination.

Responsibilities

Achieving tasks, targets and deadlines outlined by the Managing DirectorSetting up an application and selection process for visual artists. Drafting acceptance letters and contracts, developing an install schedule, collecting bios for the app/website and managing purchase orders/budgetWorking with creative teams from initial proposal to install. Assisting with budgeting, accreditation and production requirementsProgramming some of the non-music entertainmentCopywriting and developing creative conceptsOnsite point of contact for each visual artist and collectives and creative teams, overseeing their progress and assisting with requirementsScouting for new visual artists and creative ideasCoordinating and curating some elements of the site décor and planning the infrastructure requirementsManaging the onsite creative production and decor teamAssisting with the delivery of any press launchesContracting including negotiating fees, raising purchase orders, drafting contracts and liaising with accounts over payment schedulesKeeping the creative production schedule up to date throughout the planning processCollecting visual artists and creative areas debriefsAny other tasks as delegated 

Equal Opportunities

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion.  You will be working in an inclusive environment and be encouraged to bring your whole self to work.  We will do all that we can to help you successfully balance your work and homelife.  As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.  It’s talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.

The Company

EP Republic is part of Live Nation Entertainment which is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management. 

APPLICATION DEADLINE: Wednesday 12th February 2025. We reserve the right to close applications at anytime so encourage early application where possible.

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