Job Posting Title:

Creative Services Assistant

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Hiring Department:

Dolph Briscoe Center for American History

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This is a non-benefits eligible position - 19 hours per week – This position may be eligible for extension on an annual basis dependent on funding. Selected candidate may not have concurrent employment with another Texas state agency.

This position requires a high degree of personal initiative, great attention to detail, ability to organize and prioritize tasks, meet deadlines, and suggest solutions when faced with challenges. Selected candidate must have excellent quality control standards and a personal commitment to accuracy and confidentiality.

Purpose

Assist the Associate Director for Constituent Relations in implementing the strategy for engaging constituents in the Briscoe Center for American History by managing projects in support of events/programs, communications, custom proposals, annual giving and stewardship.

Responsibilities

Design/produce basic communication collateral including but not limited to electronic event invitations, proposals, one-pagers, presentations, videos, etc. as needed.

Project manage outside vendors of larger graphic design projects like brochures and Development related collateral.

Assist in maintaining the VIP database by creating new constituent records, updating contact information, ensuring integrity of data, distinguishing special prospects, creating reports, and pulling lists from the database to ensure the center’s donor relations and communications efforts are efficient and effective.

Produce mailing lists per requested specifications, ensuring that all qualifying constituents are captured and that the list is clean and ready for use.

Assist with recording/coding engagement with the center’s activities, which includes event RSVPs and exhibit gallery attendance.

Assist at special events and with donor visits by taking part in set-up and break-down, guest check-in, book sales, and other event related tasks.

Other duties as assigned.

Required QualificationsHigh school diploma or G.E.D. with graphic design training/experience.Demonstrated administrative skills and knowledge of databases.Experience using Microsoft Excel.Experience using InDesign, Illustrator, Photoshop and/or other graphic design software.Willingness and aptitude to learn new software as needed.Diligence in keeping sensitive information confidential.Excellent interpersonal communication skills.Ability to work independently and as part of a team.Ability to self-organize to complete tasks with high level of accuracy and attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred QualificationsGraduate of or pursuing a degree in graphic design.Knowledge of constituent relationship management databases.Experience with the university’s VIP database and related systems.Familiarity with MailChimp or similar marketing software.Advanced proficiency with Microsoft Excel.

Salary Range

$17 per hour

Working ConditionsRepetitive use of a keyboard at a workstationUse of manual dexterityMay be exposed to book dust and book moldLifting and moving up to 50lbs.

Work Shift

19 hours per week. Selected candidate may schedule own hours between Monday and Friday 8:00am - 5:00pm with supervisor approval. Occasional evenings and weekends for special events.

Required MaterialsResume/CVLetter of interest3 work references with their contact information; at least one reference should be from a supervisor3-5 examples of your graphic design work. Examples can include, event invitations, event/play/concert/movie posters or promotional materials, brochures, postcards, maps, info graphics, newsletters, promotional emails, or other. If unable to upload examples with application, please email k.hardin@austin.utexas.edu for further instruction.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.