CRM & Operations Specialist - Client: Beauty Marketing Agency

Department: Boutique Client

Employment Type: Part Time

Location: LatAm - Brazil

Reporting To: Client via Magic

Compensation: $7.00 / hour

DescriptionAbout the ClientA boutique email and SMS marketing studio specializing in beauty and wellness brands. With a proven track record of serving over 50 premium beauty brands, they create thoughtful, data-driven lifecycle marketing programs that scale. Their expert team combines deep industry knowledge with strategic digital solutions to help brands thrive.
\nWhy this role exists
Our client is seeking a CRM & Operations Specialist to power their agency's backend operations through expert management of HubSpot CRM and Asana systems. This role is vital for maintaining operational excellence, ensuring data integrity, and supporting the team with efficient project management and process optimization. The ideal candidate will focus on backend operations rather than client-facing responsibilities.

The Impact you’ll makeCRM Excellence\nManage and optimize HubSpot CRM data\nImplement and maintain contact tagging systems\nCreate efficient data management processes\nDrive system improvements and automation\nEnsure data accuracy and organization\nProject Management\nOversee project workflows in Asana\nTrack deliverables and timelines\nSupport invoicing processes\nMaintain project documentation\nStreamline operational workflows\nResearch & Analysis\nIdentify speaking opportunities\nResearch potential collaborations\nAnalyze industry trends\nSupport business development\nDocument findings and recommendations\nSystem Optimization\nIdentify automation opportunities\nImprove existing workflows\nCreate process documentation\nSupport content calendar management\nAssist with basic design needs in Canva\n

Skills, Knowledge and ExpertiseRequired:\nProven HubSpot CRM expertise (required)\nDemonstrated Asana proficiency (required)\nStrong data management experience\nResearch and analysis capabilities\nProcess improvement background\nBasic design skills (Canva)\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\n
Technical Skills:\nAdvanced HubSpot CRM knowledge\nExpert Asana management\nData analysis and organization\nProcess documentation\nSystem optimization\nSoft Skills:\nExceptional attention to detail\nStrong analytical thinking\nResearch capabilities\nProcess-oriented mindset\nIndependent problem-solving\nYou should apply if… \nYou're an expert in both HubSpot and Asana\nYou thrive on creating efficient processes\nYou excel at research and analysis\nYou're passionate about data organization\nYou enjoy backend operational work\nYou're detail-oriented and systematic\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\nMonday to Friday, working within EST business hours (Eastern Standard Time)\n20 hours a week\nCompensation:\n$7 per hour\nNo benefits package included\n

Benefits