Position Summary
The Culture and Learning Assistant supports the operational and logistical needs of the Culture and Learning team. This role is responsible for the day-to-day management of meeting room scheduling, ensuring efficient coordination of resources and alignment with organizational priorities. The assistant also provides logistical support for training, orientation, and learning systems, contributing to the department’s strategic goals for engagement, learning, and innovation.

Schedule

This position will be Monday-Friday and onsite required. 

Responsibilities

Manages the day-to-day scheduling of meeting and training rooms based on requests, ensuring availability and proper allocation of resources Communicates with internal stakeholders to confirm room reservations, resolve conflicts, and address last-minute changes Maintains accurate records of room schedules and ensure readiness of spaces Provides logistical support for department training sessions, workshops, and meetings Supports the administration of the Learning Management System (LMS), including updating attendance records, assigning training modules, and tracking participant completion for compliance with orientation and onboarding requirements Supports the preparation of training spaces, ensuring alignment with program needs Prepares and distributes materials to support orientation, ensuring resources align with the Kootenai Health Way principles Assists with the setup of technology, equipment, and supplies for orientation sessions Collaborates with trainers to ensure readiness of training spaces, including room setup, materials distribution, and technology checks Sets up and breaks down meeting and event spaces, ensuring logistical needs (e.g., A/V setup, catering, room configuration) are met Proactively identifies and resolves potential challenges to maintain the integrity of training and events Monitors and manages inventory levels of office supplies, training materials, and equipment Ensures training resources and technology are operational and accessible Coordinates equipment repairs or replacements to maintain readiness Identifies and implements process improvements to enhance meeting room scheduling, training logistics, and orientation delivery Collaborates with team members, internal departments, and external vendors to support seamless program execution Maintains confidentiality and professionalism when handling sensitive information Supports departmental initiatives and contributes to cross-functional projects Familiar with standard concepts, practices, and procedures within the field Regular and predictable attendance is an essential job function Competent to meet age specific needs of the unit assigned Performs other related duties as assigned  

Requirements and Minimum Qualifications

  Associate’s degree in a related field preferred 3 years’ experience in providing administrative or logistics support, including experience in scheduling or event coordination Experience with Learning Management Systems (LMS) or training program logistics preferred Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software Strong organizational skills and attention to detail, with the ability to prioritize and manage multiple tasks effectively Knowledge of event coordination, meeting logistics, and learning systems operations Excellent verbal and written communication skills, including proofreading and managing correspondence Proactive, adaptable, and solution-oriented approach to scheduling and logistical challenges Collaborative team player with a positive, professional attitude Demonstrated commitment to supporting organizational success and alignment with strategic goals

Working Conditions

Must be able to lift and move up to 50 lbs Must be able to reach arms above or below shoulder height Must be able to maintain a sitting position Typical equipment used in an office job Repetitive movements  

About Kootenai Health:

Kootenai Health is a highly esteemed healthcare organization serving patients throughout northern Idaho and the Inland Northwest. We have been recognized with many accolades and distinctions, including being a Gallup Great Workplace, No. 1 Best Place to Work in Large Healthcare Organizations, and Magnet™ Status for Nursing Excellence. We pride ourselves on our outstanding reputation as an employer and a healthcare provider.

As your next employer, we are excited to offer you:

Kootenai Health offers comprehensive medical plan options, including options for fully paid employer premiums for our full-time employees. For part-time employees, we offer the same plan options with affordable part-time premiums. In addition to medical insurance, we offer many voluntary benefits ranging from dental and vision to life and pet insurance. Kootenai Health also offers well-being resources and telemedicine service options to all employees, regardless of benefit eligibility. Benefits begin on the 1st of the month following 30 days of employment. Kootenai Health’s tuition assistance program is available after 90 days. If you want to further your education, we'll help you pay for it Kootenai Health sponsors retirement plans for employees that enable you to save money on a pre-tax and Roth after tax basis for your retirement. Kootenai Health will match your contributions based on years of service ranging from 3-6 percent. Competitive salaries with night, weekend, and PRN shift differentials An award-winning and incentive-driven wellness program. Including a MyHealth corporate team, onsite financial seminars, and coaching Employees receive discounts at The Wellness Bar, PEAK Fitness, and more Robust and interactive employee referral program And much more

Kootenai Health provides exceptional support for extraordinary careers. If you want to work on a high-quality, person-centered healthcare team, we can't wait to meet you!

Apply today! You can also contact the HR Front Desk at 208-625-4620 or email careers@kh.org  with any questions.

Kootenai Health complies with applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, veteran status, or sex. Kootenai Health does not exclude people or treat them differently because of race, color, national origin, age, disability, veteran status, or sex.