CUNY Administrative Assistant  Level 1A (Provisional) Collection Development and Acquisitions Assistant **GENERAL DUTIES** This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html **CONTRACT TITLE** CUNY Administrative Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** Under the supervision of the Chief of Technical Services, the Collection Development and Acquisitions Assistant (CUNY Administrative Assistant) assists with collection development and acquisitions budgets; supports acquisitions workflows; and assists in preparing financial analyses and reports for library accounts and expenses. The Collection Development and Acquisitions Assistant is a critical part of the Technical Services Division of the CCNY Libraries and aids in providing essential digital and physical library resources to the campus community. Working closely with the Chief of Technical Services, the Electronic Resources Librarian, and other staff, the assistant helps strengthen efficient workflows, and plays a key role in procuring library materials. + Assists in maintaining the CCNY Libraries’ collection accounts and vendor transactions in CUNYFirst, CUNYBuy and ALMA (integrated library system). + Aids in issuing purchasing requisitions and ensure timely payments for library resources. + Communicates regularly with vendors to address order delays, payments, or contract renewals. + Assists in tracking acquisitions budget expenditures and by setting monthly procurement goals accordingly. + Communicates with departments and/or outside agencies to expedite acquisitions processes. + Assists with managing the acquisitions process for monographs, serials, and subscriptions. + Assists the Chief of Technical Services with additional tasks as assigned. Required Skills: + Experience with office technologies, particularly Excel and Word and/or document processing software. + Clearly and concisely transmitting ideas in writing. + Project management skills, in addition to basic organizational and planning skills. + Time management skills. + Ability to work in a diverse setting. Preferred Skills: + Customer service experience. + Experience with CUNY based systems and software. + Some previous experience with managing budgets. **MINIMUM QUALIFICATIONS** Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). **COMPENSATION** $49, 155 **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** If you are viewing this job posting externally, please apply as follows: -Go to www.cuny.edu and click on "Employment" -Click on "Employment" -Click on "More options to search for CUNY jobs" -Search for Job Opening ID number 29482 -Click on the Apply Now button and follow the instructions. **PLEASE NOTE THAT YOU MUST UPLOAD A RESUME IN ANY OF THE FOLLOWING FORMATS: docx,.pdf, rtf, or text format.** **CLOSING DATE** Open Until filled - Resume review to begin January 27, 2024 **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 29482 Location City College of New York