Overview:

The Parts Data Entry Specialist plays a crucial role in ensuring accurate and efficient data management

within the parts department This position is responsible for entering, updating, and maintaining parts

inventory records, processing orders, and assisting in inventory control to support dealership operations.

Attention to detail, strong organizational skills, and proficiency in data entry systems are essential for

success in this role.

Key Responsibilities:

Data Entry & Inventory Management

● Accurately input and maintain parts inventory data into the dealership’s system.

● Update product descriptions, pricing, and stock levels as needed.

● Ensure consistency and accuracy of part numbers, descriptions, and vendor information.

● Verify and reconcile discrepancies in inventory records.

Order Receiving & Vendor Coordination

● Enter purchase orders, sales orders, and purchases are properly received into the system at a profit

center level.

● Track and confirm parts shipments with vendors and update records accordingly.

● Assist in managing backorders, ensuring timely updates and communication with vendors.

Reporting & Quality Control

● Generate inventory reports to help track stock levels and part usage trends.

● Assist in cycle counts and audits to maintain accurate inventory records.

● Identify and correct errors in the current database

● Build and maintain custom reporting that ensures accurate purchasing throughout the organization.

Customer & Team Support

● Support the parts and service departments by providing accurate inventory information.

● Assist in responding to inquiries about parts availability and pricing.

● Work closely with the purchasing and warehouse teams to streamline inventory processes.

● Assist with training and process building for the organization