About the Engineering Dean’s Office

Cornell Engineering, the Ivy League’s leading engineering school, is renowned for its innovation, research, and leadership. With nearly 3,000 undergraduates, 1,700 graduate students, and over 200 faculty members, it drives groundbreaking discoveries and transformative inventions. The College fosters interdisciplinary research, new academic programs, and the education of future leaders. The Dean’s Office provides academic and administrative oversight, collaborating with multiple departments and central university offices.

The Opportunity

The Dean’s Office Coordinator plays a key role in supporting the College of Engineering Dean's Office by managing daily operations and ensuring a professional, welcoming environment. As part of the administrative support team, they contribute to office efficiency and organization. This position is essential in facilitating smooth communication and operations within the Dean’s Office.

Key Responsibilities

Office Coordination and Reception

Serve as the first point of contact for the Dean’s Office, ensuring a professional and welcoming environment.Provide general administrative and customer service support to visitors, faculty, and staff.Manage office supplies, equipment, and common spaces, ensuring efficiency and organization.Answer and direct calls, respond to emails, and triage inquiries appropriately.Coordinate Dean- and Associate Dean-sponsored events and order merchandise for staff awards.Distribute incoming correspondence and packages while managing outgoing shipments.Maintain conference room scheduling, provide A/V support, and oversee space management.Assist with onboarding new staff and faculty, including office logistics and resource coordination.Submit and track IT and facilities requests for shared spaces and equipment.Manage building access, keys, and hoteling space in collaboration with facilities staff.Maintain listservs, phone directories, organizational charts, and office signage.

Special Projects, Event Coordination and Support for College Leadership

Provide administrative support for special projects initiated by college leadership.Plan and manage staff engagement events, such as the Annual Staff Service Awards Luncheon and Holiday Party.Support Engineering College Council events, department meetings, and faculty and staff events.Create event invitations, flyers, and communications for college-wide events.Conduct research, draft documents, and compile data on various topics, including sensitive matters.Track project progress and ensure deadlines and obligations are met.Administrative Support for Dean, Associate Deans and College Directors as needed.Schedule meetings, manage complex calendars, and coordinate logistics for leadership.Arrange travel, prepare itineraries, and process reimbursements using Concur.Assist with Promotion and Tenure processes and other administrative tasks as requested.

What We Need

A resume and cover letter are required for further consideration.

Associate degree in Business Administration or related field with 2-4 years of high-level administrative experience, or an equivalent combination of education and experience.Proficiency in business software, including Zoom, A/V equipment for video conferencing, and Microsoft Office (PowerPoint, Excel, Outlook).Strong ability to handle confidential and sensitive situations with tact, discretion, and professionalism.Excellent verbal and written communication skills.Superior organizational skills with strong attention to detail.Ability to work effectively in a complex, high-pressure environment while maintaining a professional and customer-oriented attitude.Self-motivated and proactive in anticipating the needs of staff and the office.Strong ability to work independently, set priorities, and demonstrate a commitment to continuous growth and learning.Ability to cultivate inclusive and equitable working relationships with students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

Bachelor’s degreeExperience coordinating and supporting eventsExperience creating and maintaining organizational charts and listserv dataProficiency in Smartsheets, Concur, and Kuali (Cornell finance systems)Experience using Excel, including Toggle table functionsFamiliarity with design and charting platforms such as Canva and Visio

This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY and hybrid. Core hours are Monday through Friday, 8:00 AM to 4:30 PM, with flexibility as needed. The final schedule will be established in collaboration with the supervisor.

Rewards and Benefits

This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
 

Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives

Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at CornellCornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell.Follow this link to learn more about the Total Rewards of Working at Cornell Total Rewards | Working at Cornell.

Visa Sponsorship is not available for this position.

   

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$25.52 - $29.66

Remote Option Availability:

Hybrid

Company:

Endowed

Contact Name:

Keionda Lewis

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

Prior relevant work or industry experience

Education level to the extent education is relevant to the position

Unique applicable skills

Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2025-01-28