We are collaborating with one of the leading companies in the Kansas City, MO area to find a Department Assistant. This organization offers an excellent work culture and pays up to $22 per hour, depending on experience. Please apply to learn more!

Job Title: Department Assistant Position Type: Contract to hireThe company prefers candidates with three years of relevant experience and a strong work history or a degree combined with relevant experience or internship experience.

Description:

This position will support the Corporate Risk Team with department assistant and administrative duties.

The Department Assistant will provide administrative support for department management to ensure the continuity of daily department functions and operations by collaborating to provide and present department information.

•Help coordinate travel requests and assist with expense reports for the group.

•Assist the marketing and sales team with ad hoc tasks as assigned.

•Client experience and engagement such as internal/external client meetings, catering and setup, promotional items and vendor management, client entertainment/ticket requests, etc.

•This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.

•Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.

•Resolves questions regarding the department; research and provide appropriate answers.

•Prepare and present meeting notes, presentations, and tables utilizing Excel, PowerPoint, Access, and other programs.

•Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.

•Monitor department deadlines and benchmarks and support the presentation of monthly progress reports, including tracking action items and progress updates.

•Plan, coordinate, and facilitate on-site and off-site meetings for the department. This may include department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.

•Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.

•Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.

•Prepare a variety of communication including emails, meeting agendas, and meeting minutes.

•Responsible for handling sensitive and confidential information.

•Coordinate department-related issues and complaints, such as operational resources, workstations, space assignments, and supplies, and follow up that resolution has been obtained.

•Performs other duties as assigned

Skills:

Administrative support, Data entry, Customer service, Clerical, Administration, Office Support, Administrative assistance, Microsoft Word, Excel, access, PowerPoint, Adobe

Top Skills Details:

Administrative support, Data entry, Customer service, Clerical, Administration, Office Support , Administrative assistance

Additional Skills & Qualifications:

High School Diploma or equivalent. Minimum two years of office/clerical experience. Ability to work independently, demonstrating accuracy, reliability, and problem-solving skills.Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.Excellent organizational skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders)

Pay and Benefits

The pay range for this position is $19.00 - $22.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,MO.

Application Deadline

This position will be accepting applications until Jan 2, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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