A Brief Overview:

The Department Assistant will provide administrative support for two departments: Business Diversity and Events. This role ensures continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.

What you will do:

Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.Resolves questions regarding the department; research and provide appropriate answers.Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the two departments.Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.Plan, coordinate and facilitate on-site and off-site meetings for the department.Maintain, coordinate, and manage calendars ensuring timely scheduling and seamless coordination of meetings, appointments, and eventsCoordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.Prepare a variety of communication including emails, meeting agendas, and meeting minutes.Responsible for handling sensitive and confidential information.Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.