Requisition ID: 175679 

Job Level: Mid Level 

Home District/Group: Kiewit Power Delivery 

Department: Administration 

Market: Power 

Employment Type: Full Time 

 

Position Overview

The department coordinator will support the Estimating and Markets & Strategy Departments, working independently to perform a wide range of complex and confidential administrative and clerical duties. The coordinator will be responsible for scheduling meetings, managing and updating calendars, document control and developing a variety of reports. Additionally, the coordinator will serve as the district's CRM superuser supporting business development and estimating. 

District Overview

Kiewit Power Delivery is a full-service engineering and construction solutions provider operating across North America. Our experience and expertise span all aspects of the transmission and distribution market from high voltage overhead and underground transmission to distribution and automation design and construction capabilities. With these broad capabilities, we operate in the electric utility, renewable energy, industrial, and oil, gas markets.  As part of Kiewit, we are integrated with 135 years of construction and engineering experience that provides holistic solutions, differentiating our team from the rest of the industry.

Our rapidly growing power delivery business has opened new locations across North America to strengthen our market presence while executing work within the communities that we live. We have invested in industry leading design technology and platforms while also expanding our construction equipment fleet with the most advanced, and safest equipment on the market. We are committed to building upon our history as one of the safest companies to work for by equipping our craft with the best tooling and safety programs available.

We are an innovative team that prides itself on continuous improvement and always delivering on our commitments to our clients and ourselves.  Our staff collaborates with Kiewit’s vast internal network of resources that span heavy civil and infrastructure, vertical and commercial buildings, mining, as well our oil and gas and power generation markets, to drive safe and cost-effective solutions that achieve client expectations and further Kiewit’s legacy of excellence.

On our team, you’ll have the opportunity to see more, touch more, and do more than you ever imagined. Working hard will not only bring you satisfaction from a job well done, but it will help propel your career forward faster than you might expect. Kiewit’s culture encourages training, developing your skills, and tailoring your experience and knowledge to allow you to take on projects that impact millions across North America. With top-notch health benefits, a wealth-building 401k plan, and unbeatable growth opportunities, by joining Kiewit, you’re ensuring a lifetime of success.

Location

This position is based at 8900 Renner Blvd., Lenexa, KS 66219.

Responsibilities Schedule meetings  Use eTask to manage departmental daily tasks  Coordinate internal team events (i.e., team builders, quarterly team meetings, etc.)  Coordinate business development events (events too small for the shared service to support, i.e., meetings, sponsorships, golf registrations, conference registrations, sporting events, fishing, clay shoots, etc.)  P card holder for the department, pay invoices  Support new employee onboarding (i.e., phones, laptop, location set up, support mentor, identify appropriate trainings, etc.)  Establish, maintain and update organization charts, distribution lists and other get work related documents in SharePoint   Document control for proposals (download and upload new RFPs and documents throughout bid process)  Document control for BD (evaluation of latest account plan versions to determine what needs to be updated, archiving old information)  Coordinate weekly bid/no bid list (receive white papers and estimate books, develop list for Friday meeting, upload white papers and estimate books to SharePoint, develop list for Monday meeting, send results emails to BD team and estimating teams)  Maintain BD notes; distribute final notes to designated distribution lists  Support BD team in completing registrations for client portals  Manage department calendars (upcoming events, key meetings, tradeshows, PTO, etc.)  Manage client giveaways (outside of shared service support – budget, order, maintain, distribute)  Act as CRM Superuser and support CRM management/updates, including  Support new CRM access requests for Power Delivery  Conduct CRM training and stay up-to-date on enhancements  “Help Desk” for anything CRM  Participate in superuser calls and inform team of changes or process updates    Assist with managing Kiewit Personnel spreadsheets/other reference sheets with basic info for managing CRM opportunity data  Follow-up on Power BI deficiency reports (developed for active and future opportunities) and Omaha’s Data Quality Reports (active and old opportunities)  Develop/maintain CRM-related processes  Develop Power BI reports to support CRM data maintenance  Update pricing information in CRM Develop review books (electronic and/or print)  Qualifications

•    Prior administrative support experience preferred
•    A bachelor's or associate’s degree related to the role preferred
•    Strong written and verbal communication skills
•    Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
•    Solid skills with peripheral technology such as printers, digital cameras, and scanners, as well as willingness to learn additional software.
•    Previous track record of successfully meeting deadlines and project expectations
•    Ability to work with people at all levels of the organization, including senior leadership, as needed
•    Outstanding attention to detail and strong organizational skills
•    Ability to maintain strict confidentiality of important, sensitive information and materials
•    Enthusiastic team player with an interest in helping the team stay connected and working effectively together

#LI-RF1

Other Requirements:
•    Regular, reliable attendance
•    Work productively and meet deadlines timely
•    Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
•    Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
•    Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.