Position Title: Deputy City Recorder Job Description: We are looking for a Deputy City Recorder to oversee record retention and GRAMA requests within the Salt Lake City Recorder’s Office. About the Position: The Deputy City Recorder plays a vital role in supporting the City Recorder's office in managing key governance functions, including overseeing city records, coordinating open meeting support, and assisting with the codification process. This position is responsible for managing both physical and digital records, ensuring proper retention schedules and classification, and handling Government Records Access and Management Act (GRAMA) requests. The Deputy Recorder also assists with project development, internal audits, and the development of office procedures, as well as offering day-to-day operational support. This role is ideal for someone with a strong background in records management, leadership, and the ability to handle complex tasks with accuracy and attention to detail. The successful candidate will have a Bachelor’s degree from an accredited college or university plus three to five years records management or municipal government experience. Related experience and education may be substituted one for the other on a year for year basis. About the Team: The Recorder’s Office is part of the City Attorney’s Office. The City Recorder supervises a team of 10. Position Salary Range: $75,854/yr. - $103,579/yr. The established market rate for this position is $103,579/yr. This position is eligible for full city benefits, including: + Health Insurance (95% of premium paid by city) + Dental, Vision and Life Insurance + Paid vacation and personal leave + Six weeks of paid parental leave from day 1 of employment + Retirement contributions toward a pension plan and/or 401(k) + A robust Employee Assistance Plan (EAP) + Up to $4,000 tuition reimbursement annually + Discounted supplemental benefits like pet insurance and legal services Learn more about our benefits here: https://www.slc.gov/hr/benefits-and-wellness/. IMPORTANT: Early application submittal is encouraged. This position will close on Wednesday, February 5, 2025 at 11:59 p.m. (MST). Key Responsibilities: + Works closely with the City Recorder in establishing the technological direction of all official records. Develops and/or participates in the design of manual and automated information systems. + Performs the duties associated with a City-wide Records Management Program, including the supervision, coordination, and maintenance of official City records. + Responsible for the daily operation, organization, and security of the City’s record storage facility. Determines appropriate facility location, layout, security needs, growth, proper integration of new technology. These responsibilities include transportation of records, determination of location at archives, indexing, and proper disposition of records. Performs record research and retrieval of archives, computer, hard-copy, current and non-current records. Appraises, categorizes and classifies record series to develop record retention schedules. Ascertains user needs, analyzes current methods, and recommends changes and/or new systems as necessary to Departments. Provides guidance on appropriate processing, classification and status of electronic documents. Monitors and provides citywide oversight regarding records retention and records management policies. + Ensures records efficiency and compliance with Utah State Code/Salt Lake City Code and communicates compliance requirements with all City Departments. Maintains communication with local government entities state-wide to discuss the various aspects of records retention and records management at the local level. Offers suggestions to the Utah State Archives on correcting ambiguous records retention and record management laws. + Serves as the City’s GRAMA Administrator and Compliance Officer. Assists departments in responding to requests for records, administering the GRAMA program, coordinating multi-department type requests, establishing of procedures, etc. Serves as the Manager of the City Records committees instituted through policy regarding data, database management, records retention and disposition and training. + Develops the operational policies and procedures pertaining to the minutes, open meeting compliance, records management of meetings of the public body, and assists with the establishment of the technological direction of the minutes and legislative actions for the City Council, Redevelopment Agency. + Assists with support of Mayor’s Boards & Commission Administrative staff. Prepares formal, routine document under the direction of the City Recorder. + Supports team dynamics and staff members through workload management and daily office coverage and duties + Leads team members in specific projects and supervises the Archives Clerk – assigning workload, managing job performance and conducting reviews and evaluations. + Administrates the centralized Records Management training records on the selected forum and may engage in external website management. + Serves as a member of the leadership team on behalf of the Recorder’s office to assist with internal office improvements and records management auditing, development, and annual measurement goals. + Assists, as needed, in the strategy for document production. Drafts formal, routine documents, and processes under the direction and supervision of the City Recorder. Assists, as requested, in the completion of minutes. + Tracks time-critical deadlines and responds to inquiries and questions with accountability and professionalism. + Performs other duties as assigned. Minimum Qualifications: + Bachelor’s degree from an accredited college or university plus three to five years records management or municipal government experience. Related experience and education may be substituted one for the other on a year for year basis. + Ability to type 60 wpm and effectively communicate orally and in writing, including technical writing. Demonstrated ability to write using correct punctuation, spelling and formatting. + Working knowledge of current records and information technologies, systems and their applications including, but not limited to forms management; word processing; complex computerized filing systems; records classification, retention, and retrieval services; and government records distribution. + Advanced computer skills, including knowledge and experience with web-based technology applications. + Ability to accurately capture legislative discussion; knowledge of and experience with parliamentary procedures and application to transcription of official, recorded meetings. + Possession of, or ability to obtain, a Utah State Notary Public. + Ability to make independent decisions in accordance with laws, ordinances, regulations and City policies. + Possession of a valid driver’s license or driving privilege card, as needed to transport records to various storage facilities. Desired Qualifications: + Preference may be given to individuals with a Certified Records Manager (CRM), Certified Municipal Clerk (CMC), or Master Municipal Clerk (MMC) designation. + Current membership with a records management, change management, leadership or professional government association. + One year or more supervisory experience. Working Conditions: + Comfortable working conditions. Handling of light weights. Intermittent sitting, standing and walking. + Irregular working hours as needed for meetings after hours, to coordinate records items with other City Departments + Constant exposure to stressful situations as a result of human behavior, workload, Council deadlines and position demands. + Frequent, prolonged exposure to computer terminal display screens. The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job.  They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.  All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Offers of employment are contingent on successful completion of a criminal background check in accordance with City policy and applicable law.  Criminal offenses will be reviewed on a case-by-case basis and do not automatically disqualify a candidate from City employment. Position Type: Full-time Department: Attorney's Office Full Time/Part Time: Full time Scheduled Hours: 40