Are you a highly organized, proactive individual with a knack for office administration and facilities management? Penguin Random House, the largest trade book publisher in the world, is seeking a dedicated and hands-on Despatch and Office Administrator to join our dynamic team in our Southbank office in Melbourne. This is a part-time role from Monday to Thursday, 4.5 hours a day. You will be the face of the business during the busiest office hours to all our external clientele including customers, suppliers and visitors who attend our office.

 

Responsibilities:

Manage the mailroom, including distribution of incoming and outgoing mail and parcels. Coordinate courier services and troubleshoot dispatch issues. Maintain and order office and kitchen supplies. Perform general office duties such as printing, binding, laminating, and updating files. Process expenses and invoices using Serko and Basware. Provide administrative support to colleagues as needed. Assist with the day-to-day running of the office and liaise with building maintenance. Ensure building access, manage security passes, and coordinate desk moves. Attend Fire Warden meetings and maintain emergency procedures. Assist HR with preparing Welcome Packs for new starters. Greet visitors and assist with setup for staff events.

You Are:

Experienced in administrative support roles. Personable and approachable with strong communication skills. Detail-oriented and able to work autonomously. Proficient in Microsoft Word and Excel. Organized with the ability to handle multiple projects and meet deadlines. Adaptable, proactive, and able to work under pressure. Knowledgeable about WHS policies and committed to maintaining a safe work environment.

If you are passionate about ensuring smooth office operations and value work-life balance, please submit your resume and a cover letter outlining your relevant experience and why you are the perfect fit for this position.

 

We look forward to receiving your application! Due to the high volume of applications, we may receive, only shortlisted applicants will be contacted.

 

Penguin Random House is the world’s largest trade book publisher, boasting an impressive list of authors from cherished favourites to future classics across many genres and platforms. In Australia and New Zealand, we are proud to work with the most talented writers, thinkers and achievers and publish a diverse range of local and international voices. We are the leading publisher distributing books across Australia and New Zealand, focusing on speed and reliability to reach our customers and bring the very best books to readers everywhere. Our 400+ creative and passionate people from various backgrounds and experiences work together to uphold our reputation for excellence and clear commitment to service throughout the entire publishing process, and help us to achieve exceptional results. More information can be found at https://www.penguin.com.au/ and https://www.penguin.co.nz/.

Penguin Random House is committed to providing a workplace and culture that values diversity and inclusion across all levels of the business. We recognise and acknowledge the contribution of people with diverse backgrounds, experiences and perspectives. This includes, however is not limited to, differences in gender, age, disability, ethnicity, religion, sexual orientation, family status and disability.

 

Company: Penguin Random House Australia Pty Ltd 

Country: Australia 

State/Region: Victoria 

City: Southbank 

Postal Code: 3006 

Job ID: 277033