Job Posting Title:

Development Specialist, Frontline Support Services

----

Hiring Department:

University Development Office

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Feb 12, 2025

----

Position Duration:

Expected to Continue

----

Location:

AUSTIN, TX

----

Job Details:

General Notes

Learn more about UT Austin’s mission and values, leadership and strategic plan.

Why Join Texas Development?

What starts here changes the world. What starts here starts with you.

The University of Texas at Austin is on the front lines of the future: sparking the imagination, driving discovery and transforming lives. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.

Together, through one of the largest fundraising efforts in our state’s history, we will unlock student potential, recruit world-class faculty, transform health and care, and create a vibrant future for Texas and beyond. With more than $3 billion raised in the past five years, Texas Development is quickly becoming one of the best fundraising programs in higher education.

Texas Development is a dynamic and growing community of more than 400 team members across the Forty Acres.

Join us and change the world.

Purpose

To support Frontline Support Services Assistant Director or Director to provide operational support and strategic leadership by either (1) assisting an Assistant Vice President or Executive Director of a fundraising or advancement operations team in the University Development Office (UDO) or (2) performing specialized operational and programmatic work for a UDO team. Appointment may also be a combination of both assignments. The Development Specialist initiates and assists with activities required to develop and implement individual cultivation, solicitation and stewardship strategies and actions aligned with institutional values and priorities.

Responsibilities

The Development Specialist works with team leadership to identify operational needs and develops, directs, and carries out processes and programs that support the team’s fundraising mission. 

Coordinate and manage schedule and communicate with development and campus leadership.    

Plan trips and make travel arrangements.

Prepare and submit travel, entertainment, and other miscellaneous reimbursements.

Compose and prepare correspondence, reports, meeting agendas, thank you letters, and follow-up materials as requested.

Plan and execute various events, such as internal and external meetings, team retreats, donor campus visits, or other special events.

Record timely reports, letters, proposals, or gift agreements following a donor contact.

Assist with prospect and donor research and help strategize and carry out donor stewardship projects and various forms of donor outreach as needed.

Assist in the onboarding, training and ongoing assignment of projects to the Development Associates supporting the team, in coordination with FSS leadership.

Facilitate and enhance internal team functions, including but not limited to team and leadership meetings, professional development opportunities, annual goal setting process, and supporting relations with development colleagues across campus as needed. 

Other duties as assigned.

Required QualificationsBachelor's degree.A combination of 1 year of experience assisting with fundraising programs or performing complex administrative functions.Highly effective communication skills (written, verbal, interpersonal) with internal and external stakeholders.Project management skills. Capable of working independently and under pressure, while also engaging in collaboration between teams.Excellence in problem-analyzing, problem-solving, and customer service.Excellent organizational skillsDemonstrated excellent organizational skills with high attention to detail and accountability.Excellent judgement. Ability to use discretion and maintain integrity and professionalism.  High degree of proficiency in computer applications, including Microsoft Office.

Relevant education and experience may be substituted as appropriate.

Preferred QualificationsMore than five years of administrative assistance experience. Experience with VIP database and *DEFINE. Working knowledge of UT Austin's policies and procedures.

Salary Range

$54,000 + depending on qualifications

Working ConditionsRepetitive use of keyboardIn office/standard office environment

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.