Job Description

Assist executive team with managing office and key priorities. Duties include managing communications, facilitating meetings, overseeing projects, building relationships with stakeholders and assisting with strategic planning. 

Job Responsibility

Gatekeeper: Controlling access to the executive, prioritizing meetings and communications. Agenda Setting: Preparing briefing materials and agendas for meetings. Project Management: Overseeing special projects delegated by the executive. Communication: Drafting correspondence, presentations, and speeches on behalf of the executive. Meeting Management: Facilitating meetings, taking minutes, and following up on action items. Strategic Planning: Assisting the executive in developing and implementing strategic plans. Relationship Management: Building and maintaining relationships with key stakeholders, both internal and external. Problem Solving: Identifying and resolving issues that may impact the executive's effectiveness. Resource Allocation: Managing the executive's budget and resources. Staff Supervision: Managing and mentoring staff within the executive's office. Performance Monitoring: Tracking key performance indicators and providing reports to the executive. Leads an Operations group by communicating with and developing staff members, and building consensus for programs and goals that support a business, function or geographic area.  Develops and articulates a short-term strategic vision for areas of responsibility. Maintains comprehensive knowledge of service contracts to in order to develop strategies of standardization and cost savings; analyzes material costs and offers cost-saving solutions to Corporate Procurement. Functions as end-user interface for physicians, administrative and support personnel to assure operational concerns with the Center are continuously identified and addressed. Develops and monitors strategic operating goals, objectives and budget; reports operational performance, justification and/or corrective action. Participates in new construction projects at the Center related to operational issues; develops and implements operations-related programs to enhance patient and employee satisfaction. Develops and maintains productive inter/intra departmental clinical, administrative and vendor work relationships to optimize materials management operations. Selects, develops, manages and evaluates direct reports; oversees the selection, development, management and evaluation of indirect reports. Oversees compliance with government and agency regulations. Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Job Qualification

Bachelor's Degree required, or equivalent combination of education and related experience. 8-12 years of relevant experience and 7+ years of leadership / management experience, required.

Preferred Qualifications:

Exceptional communication skills (written and verbal): Ability to clearly and effectively communicate with individuals at all levels, both internally and externally. Strong organizational and time management skills: Ability to manage multiple projects simultaneously and prioritize tasks effectively. Analytical and problem-solving skills: Ability to identify and analyze complex issues and develop effective solutions.

*Additional Salary Detail 
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).