Job Title

Director, Procurement Services, Contract Administration

Agency

Tarleton State University

Department

Finance and Administration

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

The Director for Procurement Services, Contract Administration and HUB Coordinator, under general direction of the Assistant Vice President for Financial Operations/Assistant Chief Financial Officer, manages and supervises staff to ensure all processes and functions for Procurement Services and Contract Administration are complete. This position provides oversight to the Procurement and Contracts units of Tarleton State University, which includes the Historically Underutilized Business (HUB) Program. The position is directly responsible for the contracts and HUB functions. Supervises activities of staff and assists with training and professional development. In-office position in Stephenville, Texas with work hours of Mon-Fri; 8 AM-5 PM or as work requirements indicate, which may include afterhours, weekends, and some holidays.

Must be able to work remotely at the request of the University.

Position Summary

Under the direction of the AVP for Financial Operations/Assistant CFO, the Director, Procurement Services, Contract Administration and HUB Coordinator  oversees the day-to-day operations of the Procurement Services & Contract Administration office, which includes planning, organizing, managing, and enhancing operations and services in support of University objectives.

Essential Duties and Responsibilities: 

Responsible for providing managerial direction and control for the activities in Procurement, Contract Administration and the Historically Underutilized Businesses (HUB) Program.

Provides oversight and establishes internal policies and procedures related to the procurement of goods and services and contracting practices.

Responsible for providing managerial direction and control for the activities in Procurement, Contract Administration and the HUB Program.

Plans, directs and reviews the activities and operations of Procurement Services.

Leads the development and execution of the strategic direction for the unit.

Develops objectives and activities based on unit goals.

Develops, maintains, and implements unit policies and procedures.

Oversees and participates in the hiring and evaluation of unit staff.

Supervises directly and through subordinate supervisors all unit staff.

Oversees the development, implementation, communication and interpretation of federal and state laws and Procurement Policies & Procedures to Senior Management.

Generates and maintains required documentation and reports.

Directs the preparation and review of all contractual documents for the University.

Manages the overall review and accuracy of the formal bid tabulation, value assessment, and final award decisions.

Reviews, prepares, interprets, and negotiates various documents and/or contracts including specifications for bidding, purchasing agreements, lease/purchase agreements, conflict of interest policies, and computer software programs.

Evaluates and approves exceptions to the bidding process.

Establishes and maintains strategic business relations with university administrators and vendors.

Identifies potential HUB vendors using electronic resources, attending vendor fairs, minority business councils, etc.

Coordinates vendor forums, mentor-protege program, or other events to educate and provide exposure for HUB vendors.

Advises officials on administration of major service contracts.
Generates, prepares and analyzes various purchasing data to identify cost saving opportunities and maximum value for the University's resources.

Develops projections for future needs in order to meet the needs and economy of the unit and the university.

Reviews all formal solicitation protests and contract claims, and advises the AVP for Financial Operations/Assistant CFO on appropriate university response.

Collaborates and communicates with variable levels of University leadership and business partners.

Serves as lead point-of-contact for University procurement audits.

Leads in the development of effective procurement and contract administration strategies to best achieve institutional goals as specified by the Board of Regents and Senior Management.

Uses strategic sourcing tools and techniques to deliver data-driven best value contracts for the University.

Oversees the University's Historically Underutilized Business (HUB) Program. Ensures compliance with the University's good faith efforts.

Develops strategies to improve participation with historically underutilized businesses.

Ensures University is represented with regard to HUB initiatives and oversees the University's reporting requirements related to historically underutilized businesses.

Ensures University representation at forums, professional conferences, procurement seminars, A&M System Procurement/HUB Meetings, vendor expositions and as contractual liaison between contractors, sub-contractors, tenants and customers.

Provides managerial direction and control of Purchasing, Contract Administration, Document Management and Special Project Management for the AVP for Financial Operations/Assistant CFO.

Performs other related duties as assigned.

Qualifications

Required Education and Experience:

Bachelor's degree in applicable field.

Five (5) years of related managerial experience.

Ten (10) years of experience in Business Administration, Procurement,
Contracts or Supply Chain Management

Knowledge, Skills, and Abilities:

Analytical and strategic planning skills.

Strong interpersonal and communication skills.

Ability to professionally function in a fast-moving environment.

Certified Texas Contract Developer (CTCD) Certification required within 18 months of employment.

Preferred Education and Experience:

Master's Degree in applicable field.

Experience in state agency Procurement or Contract Administration.

Procurement, Contract Management/Administration or Supply Chain Management Certification.

Salary

Commensurate with experience

Salary Range

Salary is commensurate with experience and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

Masters Educational Assistance – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!

Employee Health, Wellness, and Financial Planning

Fully covered employee health insurance

Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

Dental insurance

Vision insurance

Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

Paid sick leave

Holiday pay

Vacation

Longevity pay

Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

Complimentary tickets to all Athletic and Performing Fine Arts events!

Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

Employee Wellness Release Time

Staff Gym Membership Discount with Campus Recreation

and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

Completed online application

Cover Letter / Letter of Interest addressing qualifications

Curriculum Vitae or Resume

At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.