Posting Details Position Information

Posting Number SF02028 Job Title Director, Records Management Position Number 107261 FTE 1.00 FLSA Exempt Position Type Professional Staff Union Non-Union Non-Classified Staff Pay Grade Level Grade Level: 13 Pay Grade Range Anticipated Salary Hiring Range: $90,000 - $100.000 Status Calendar Year, Full-time, Permanent Department Information

Department Enterprise Risk Management Contact(s) Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)

Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by July 11, 2025. Applications received after July 11, 2025, may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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About URI:

The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
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Please Note: After an initial onboarding period, this role will be eligible for a HYBRID WORK SCHEDULE with one or more days per week OFFSITE.
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BASIC FUNCTION:
Reporting to the Assistant Vice President for Enterprise Risk Management, the Director, Records Management is responsible for planning, establishing, implementing, and overseeing the University Records Management Program in compliance with the Rhode Island Public Records Administration Act, RIGL 38-3, as well as managing and processing public records requests, ensuring compliance with the Rhode Island Access to Public Records Act (APRA), RIGL 38-2, by reviewing public records requests, coordinating with relevant departments to locate records and redact confidential information when necessary, and providing timely responses to requesters, while adhering to legal guidelines and protecting the integrity of public records.
Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:

Maintain Records Management Systems:

Develop, establish, and implement procedures, guidelines, and controls for storage, retrieval, tracking, and filing of active and inactive records.

Ensure records are maintained and dispositioned according to the applicable Records Retention Schedule and other requirements of state laws and regulations.

Manage the Public Records Request Process:

In compliance with the Access to Public Records Act (APRA), analyze requests to determine the scope of information required and identify any potential exemptions based on state laws.

Contact relevant departments within the University to locate and retrieve requested records.

Work closely with IT to retain, produce, and dispose of electronic records.

Ensure proper redaction of exempt and confidential information from records before releasing them.

Determine applicable fees for record retrieval and processing requests.

Prepare and deliver timely responses to public records requests, including providing explanations for any redactions made.

Consultation and Training:

Provide regular and ongoing consultation, training, and direction to colleges, departments, and offices on the requirements of the Public Records Act, records retention policies, and related University policies.

Compliance Monitoring:

Stay updated on state Public Records Act regulations and ensure the University adheres to all legal requirements.

Public Interaction:

Communicate with requestors, addressing questions, and providing assistance throughout the records request process.

Interact with members of the public in a professional, courteous, and respectful manner.

Legal Support:

Collaborate with legal counsel to address complex legal issues related to records management and public records requests.

OTHER DUTIES AND RESPONSIBILITIES:

Perform other duties as required.

LICENSES, TOOLS, AND EQUIPMENT:

Personal computers, printers, word processing, database management, and spreadsheet software. ISO 30300 and ISO 15489.

Required Qualifications REQUIRED:

1. Bachelor’s degree in records/information management, library science, business or related field.

2. Minimum of five years’ work experience coordinating and/or administering public disclosure activities or records management systems.

3. Demonstrated working knowledge of records management principles, methods, policies, and terminology.

4. Demonstrated knowledge of records retention and disposition processes.

5. Demonstrated knowledge of ISO 30300 and ISO 15489 standards.

6. Demonstrated strong decision-making and analytical skills.

7. Demonstrated ability to work independently while handling sensitive information.

8. Demonstrated strong interpersonal and verbal communication skills.

9. Demonstrated proficiency in written communication skills.

10. Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications PREFERRED:

1. Demonstrated knowledge of and experience with Rhode Island Public Records laws and regulations.

2. Professional Certification in Records Management and/or Electronic Records Management.

3. Demonstrated experience working in Higher Education.

4. Demonstrated knowledge of information security and privacy fundamentals.

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The University of Rhode Island is an equal-opportunity employer. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.

Environmental Conditions This position is not substantially exposed to adverse environmental conditions. Posting Date 06/20/2025 Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application:

(#1) Cover letter.

(#2) Resume.

(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).

Quicklink for Posting https://jobs.uri.edu/postings/15330 Applicant Documents Required Documents Cover Letter/Letter of Application Resume Other Document - References Optional Documents Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a Bachelor's degree in records/information management, library science, business or related field? Yes No * Do you have a minimum of five years' work experience coordinating and/or administering public disclosure activities or records management systems? Yes No * Do you have demonstrated working knowledge of records management principles, methods, policies, and terminology? Yes No * Do you have demonstrated knowledge of records retention and disposition processes? Yes No * Do you have demonstrated ability to work with diverse groups/populations? Yes No How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other