**All the benefits and perks you need for you and your family:** + Benefits from Day One + Paid Time Off from Day One + Career Development + Whole Person Wellbeing Resources + Mental Health Resources and Support **Our promise to you:** Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better. **Schedule:** Full Time **Shift** : Monday – Friday **Location:** 5050 Wesley Rd Apopka, FL 32712 **The role you’ll contribute:** The Distribution Center Specialist performs and maintains a wide range of complex administrative functions in support of the department and assigned program and coordinator. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. Performs routine duties of the department auditor reconciling invoices and shipments. Providing assistance to purchasing, accounts payable, and substitution for receptionist when necessary. Actively participates in dispute resolution in respect to receipts, shortages, returns, proof of delivery and damaged shipments. Actively contacts vendors, departments, carrier, purchasing and accounts payable. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. **The value you’ll bring to the team:** + Provides administrative support to supervisor including, but not limited to and as applicable, program/meeting coordination, room scheduling, preparing schedules, taking meeting minutes, preparing check requests and payment authorizations, preparing performance evaluations, tracking time and attendance, files and maintains records. + In collaboration with supervisor, collects data and prepares statistical reports and/or rosters. + Utilizes positive, professional communication skills in all interactions: verbal, non-verbal and written. Answers telephone in a courteous manner and refers all calls timely and appropriately. Records messages accurately and routes information in timely manner. Greets customers and employees in a courteous manner. Offers assistance and direction as needed. + Contributes and collaborates in process improvement activities. Supports quality standards and initiatives set by the department. + In collaboration with supervisor, facilitates preparation and execution of educational/department programs, projects and daily activities. Maintains par level of program supplies, manuals, etc. + Prepares and/or accurately executes all necessary paperwork for employees including, but not limited to and as applicable; change forms, time and attendance forms, payroll adjustments, payment authorizations, vouchers and expense reports. + Oversees department cost centers and/or budget to ensure accuracy as applicable. + Networks professionally with interdisciplinary team including, but not limited to and as appropriate; HR recruiters, position control, unit educators, project subject matter experts, directors/nurse managers, campus administrative assistants, legal department contacts, risk management department contacts, and supply chain managers. + Works with accounts payable, purchasing and Hospital departments in resolving problemsresulting from discrepancies between material acquisition and vendor invoicing to ensure proper payment of Hospital invoices in a timely manner. + Maintains a working knowledge of materials management auditing systems in relationship to Purchasing, Accounts Payable, and Receiving. + Contact vendors as necessary regarding overages, shortages and damages and other related to stock and non-stock issues. + Assist Department Director with all office duties, special projects, takes meeting minutes, and brings suggestions and new ideas for the department. + Provide documentation when necessary to solve future problems. + Assist receiving department with any discrepancy on processing their receipts. + Answer and direct incoming calls as well as assisting the purchasing, departments and Tier 1 requests + Ordering office supplies for the department as needed + Process and follow up work order requests with engineering department and/or AIT as well as entering requisition into the system. + Fill in for receptionist/receiving when required. + Enter requisitions as required by all department. Qualifications **The expertise and experiences you’ll need to succeed** **:** **KNOWLEDGE AND SKILLS REQUIRED** **:** + Professional attitude and conduct + Confidentiality + Proficient Microsoft Office Word, Excel, Outlook, PowerPoint skills + Organizational and prioritization skills + Ability to follow instructions + Ability to maintain good interpersonal relationships + Ability to perform with deadlines + Good communication skills: verbal, non-verbal, written This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location. **Category:** Administrative **Organization:** AdventHealth Corporate **Schedule:** Full-time **Shift:** 1 - Day **Req ID:** 24045324 We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.