The Division Lead (DL) works directly with the government’s Division Chief in support of Division functions and priorities. This position leads a CT-IP A&AS Division team working in support of assigned country, region, and other portfolios in the Defense Threat Reduction Agency (DTRA) Cooperative Threat Reduction (CTR) Directorate’s Indo-Pacific CBRN Engagement Department (CT-IP).
The Indo-Pacific Department (CT-IP) enables the Department of Defense (DoD) to work cooperatively with international and interagency partners to reduce or eliminate the threat of the proliferation of Weapons of Mass Destruction (WMD) or WMD-related materials in the Indo-Pacific AOR. CTR also facilitates the detection and reporting of diseases that could be used as an early warning mechanism for disease outbreaks that could affect the Armed Forces of the United States (U.S.) or its allies, regardless of the source of such diseases. To accomplish this, CTRconducts several lines of effort including portions of the Biological Threat Reduction Program (BTRP), the Proliferation Prevention Program (PPP), Global Nuclear Security (GNS), Chemical Security and Elimination (CSE), and Delivery System Threat Reduction (DSTR).
The CT-IP A&AS Division Lead is primarily a project management role that requires implementation and oversight of DoD acquisition strategies to carry out international threat reduction activities.
The CT-IP A&AS team advises and assists CTR-IP in executing the mission. The team supports two Division Chiefs, country Program Managers, a Science Manager, and other government personnel in requirement development and validation. The PM Team supports management and execution of projects including initiation; acquisition strategies/plans development; budget, schedule, and performance management; project monitoring and closeout; and all-encompassing internal and external required reporting. CT-IP A&AS team members work in lockstep with the government counterparts to establish and maintain rhythm and rigor required for productive coordination and communication, quality assurance, and knowledge management, consistently applying the Integrated Project Team (IPT) concept.
The CT-IP A&AS Division Lead is responsible for ensuring all deliverables across the Division-meet quality and schedule requirements. She/he leads a broad range of activities, including Division-level planning; managing and utilizing staff resources to ensure team success; and supporting government counterparts. This is primarily a project management role that requires financial and schedule management; quality assurance; knowledge management; and strong leadership, communication, collaboration/coordination skillsets. This role requires knowledge and understanding of the CTR mission, nature of threats and threat reduction approaches, the international nonproliferation regime, and key stakeholders working in the domains of nonproliferation and global security.
The role requires strong analytical skills, ability to see the bigger picture without losing sight of detail, and readiness/ability to track formal and informal taskers while delivering necessary advisory and assistance services in support of multiple, competing priorities. The Division Lead is expected to partner with client Division leadership – as well as other government and A&AS counterparts contributing to implementation of Division priorities – and be a reliable source of advice and assistance.
CT-IP A&AS Division Leads report to the CT-IP A&AS Department Lead. Their primary government client interface is the CTR-IP Division Chief.
Key responsibilities include but are not limited to:
• Effectively apply and leverage the full spectrum of expertise available in the A&AS community, applying the IPT construct.• Lead the A&AS team responsible for project management advice and assistance within the CT-IP Division.• Set expectations for assigned staff, monitors performance and alignment to expectations, and provides actionable feedback on individual performance.• Maintain broad visibility of ongoing CTR projects at the global, regional, country, and project levels, ensuring synergy of effort within the Division Team and with other teams across Divisions and applying the IPT concept.• Proactively engage with the CT-IP A&AS Department Lead and other A&AS leadership, peers and reports, share pertinent information, anticipate issues and recommend solutions.• Be an effective, collaborative and engaging member of the A&AS team. • Set criteria for Division Team prioritization in alignment with CTR objectives, ensuring quality control and timeliness of work products generated by CT-IP A&AS Division staff.Serve as an advisor and provides support to assigned staff. • Ensure assigned staff are trained and proficient in tasks/activities necessary for success.Identify and secure resources necessary for team success. Ensure workload is balanced across assigned staff.• Champion best practices, innovation, and process improvement within the team and across Divisions, with support of the CT-IP A&AS Department Lead.• Identify and remove inefficiencies and impediments to team success.• Ensure mentorship and development opportunities are available for staff.• Support the government CT-IP Division Chief in management of short- and long-range planning activities that include multi-year work plans that are the products of subordinate organization projects. • Proactively identify risk areas across the CT-IP Division, highlighting probability and impact to mission and proactively developing solutions. • Support the government CT-IP Division Chief in planning and preparation to travel.Participate in travel, as needed. • Advise and assist the government CT-IP Division Chief in development, implementation, and tracking of the Director’s Operational Imperatives; development, implementation, and tracking of Weekly Activity Reports (WAR); consolidation, review, and approval of quarterly project fact sheets and regional/country summaries for the Office of the Secretary of Defense; development, implementation, and tracking of Program Management Reviews (PMRs); conducting annual management cycle activities, including Program Objective Memorandum (POM), Annual Reports to Congress (ARC), Annual Spend Plans, metrics reviews, etc. • Manage/respond to short-fuse taskers and cables, to include coordination across the CT-IP Division.• Capture meeting minutes and lessons learned, and incorporate solutions to action items and process improvement methodologies.• Other duties as assigned. Required Qualifications• Bachelors (B.A. or B.S.) Degree with 8+ years of project management, government acquisition or similar experience
• 1 year of leadership or management experience.
• Experience and successful track record building effective relationship with clients and other stakeholders, understanding client’s requirements and meeting client expectations.• Experience leading teams.• Experience applying project management best practices in support of multiple ongoing projects while delivering high-quality outputs. Ability to track multiple competing priorities and dynamic portfolio components.• Track record working in a matrixed environment, coordinating work across large, diverse teams, and being an effective and collaborative team member.• Ability to work collaboratively and independently• Excellent communication, critical thinking, and problem solving skills• Demonstrated proficiency with Microsoft Office tool suites.• Demonstrated ability to write for senior leaders.• Flexibility/adaptability/suitability to work in a fast-paced environment.• Ability to travel internationally up to 20%• Requirement to work in the office at least 2-3 days a week.• SECRET clearance or higher• Must be a US Citizen Desired Qualifications • Masters (M.A. or M.S.) Degree• 10+ years of project management, government acquisition or similar experience.• Familiarity with Cooperative Threat Reduction with experience related to DTRA CTR and government acquisition processes preferable.• International experience.• Project Management Professional (or equivalent) certification.• Current active TS/SCIOverview
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